Office Coordinator at Douglas J Institutes & Salons – East Lansing, Michigan

Description:

Douglas J is a pioneer in the beauty industry, with high-end Salon/Spas and Cosmetology Institutes across Michigan, Tennessee, and Nebraska. We're also a community that nurtures talent, provides exceptional service, and gives back to our communities.

Are you a detail-oriented professional with a heart for service and a knack for organization? At Douglas J, we're looking for an Office Coordinator to support the the administration and management of the resource team offices at Douglas J Corporate.

You'll be a key part of our team, ensuring the teams you serve operate smoothly and successfully.

Requirements:

The Office Coordinator is responsible for the administration and management of the resource team offices. Additionally, this role will oversee that all events on the Education calendar are setup for success.

What You'll Do:

• Ensure that all events on the Education calendar are setup for success. This would include:

- Location is reserved and ready - Ensure staffing of instructors and that the instructors have the information necessary to hold the class - Communicate with class registrants to ensure they have a clear understanding of the class they are attending. - Ensure proper registration fees are collected prior to the class start. - Work with Education team if/when a class may need to be cancelled or moved to another date - Market future classes to those who may be interested

• Greet guests and visitors coming to the Douglas J offices and ensure they get to their intended destination.
• Provide support for staff meetings in conference areas, to include coffee, supplies, meals, etc.
• Manages the travel function for employee and guest travel.
• Manage mail including sorting and distributing mail, corporate mailings, mass mailings, tracking postage, UPS mailings, UPS accounts, interoffice mail and maintaining postage supply.
• Maintain appropriate level of office and kitchen supplies and order when needed.
• Administrative tasks as assigned including filing, collate binders, answering phone, organizing meetings for executives, and pulling and tracking various reports.
• Perform other duties as assigned.
• Average work week is 30-40 hours, depending on the needs of the business. Monday- Friday, 8:30 AM to 3 PM or longer, when needed.

Qualifications:

• Strong verbal and written communication skills
• Extremely detail oriented and organized
• Reliable transportation for picking up supplies and occasional local deliveries
• Must be self-driven with the ability to multi-task and manage time efficiently
• Proficient in Microsoft Office including Outlook, Word, Excel, and Access Friendly, pleasant attitude
• Friendly, pleasant attitude
• Demonstration of independent judgement skills and decision-making ability
• 1-2 years of office/administrative experience preferred
• Polished, professional image consistent with the Douglas J Image Principle

Work Environment:

• Individuals will sit, stand and walk throughout a typical working day
• Filing items will require reaching above shoulder level and below the waist, as well as twist, stand, walk and bend.
• Individuals will sit the majority of a typical working day
• Work environment requires constant use of a multi-line phone system and computer
• Will lift up to 25 pounds for files or supplies
• This position will require exposure to salon or institute environment which includes chemicals utilized in the cosmetology industry
• Primary working environment is that of a typical office, and will require use of traditional office equipment including a computer, phone, fax machine, etc.