Assistant Property Manager at CARABETTA COMPANIES – Malden, Massachusetts

Assistant Property Manager
Full Time | Malden, MA
Salary Range: $25.00 – $30.00 per hour
Schedule: Monday–Friday, 8:00 AM–4:30 PM

Carabetta Management is seeing an Assistant Property Manager to support the Property Manager in the daily operations and management of our properties in Malden, MA. This role is responsible for administrative leadership, leasing support, resident relations, rent and deposit tracking, and accurate reporting. The Assistant Property Manager would assume responsibility for day-to-day operations to ensure objectives, occupancy goals, and compliance standards are always met.

This job description outlines the primary responsibilities of the position and does not include all duties that may be assigned.

• Assist the Property Manager in planning, organizing, and implementing operational strategies

• Coordinate daily property operations to ensure schedules, deadlines, and objectives are achieved

• Conduct all business in accordance with company policies and procedures

• Prepare and update daily, weekly, and monthly operational reports, including move-outs, activity, rents, and deposits

• Maintain accurate resident files, lease documentation, and financial records

• Organize, file, and proofread leases, notices, reports, and correspondence

• Record and post rents, deposits, and application fees on a daily basis

• Issue required notices, including late payment notices, returned check notices, and eviction documentation as applicable

• Deposit all receipts prior to bank close each business day

• Process move-ins, move-outs, and security deposit disposition reports

• Support monthly lease renewals and maintain records of renewals and terminations

• Greet prospective residents, conduct property tours, and perform leasing duties

• Answer and manage incoming calls from prospects, residents, vendors, and suppliers

• Maintain knowledge of all phases of leasing and resident retention

• Assist with marketing efforts and provide recommendations to improve occupancy and resident satisfaction

• Maintain a professional, customer-focused approach in all resident interactions

• Accept service requests from residents and coordinate with maintenance staff for timely completion

• Conduct service follow-ups with residents upon completion of work

• Perform regular property inspections, report service needs, and assist with move-out and vacancy inspections

• Maintain awareness of community condition and curb appeal

• Serve as backup for Property Manager duties as needed

• Perform additional duties as assigned to support property operations

• Bachelor’s degree in Business Administration, Finance, Real Estate, or a related field

• Minimum 2 years of assistant property management and/or leasing experience is required.

• Valid driver’s license and the ability to travel from site to site is required.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Property Management Software (Yardi preferred).

• Strong knowledge of tenant laws.

• Strong organizational, communication, and customer service skills.

• Ability to manage multiple priorities and work independently.

• CPM, CAM or ARM Certifications are a plus!

• Ability to lift and carry up to 25 lb.

• Bilingual (English and Spanish) is a plus!

At The Carabetta Companies, we hold ourselves to high standards and seek team members who share our commitment to excellence. When you join us, you become part of a motivated, hard-working group of professionals—our Carabetta “extended family.”

Join a team dedicated to operational excellence and resident satisfaction—where your skills help build strong, well-managed communities.Apply today!