Accounts Payable Specialist at Gold Star Foods – Ontario, California

Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company

devoted to providing our customers with incredible customer service. We know that it is our teammates

who make the difference! Join our team and find out what it is like to work somewhere where you enjoy

getting up for work every day!

POSITION OVERVIEW:

This position is a critical support role for the Accounting & Finance team. The AP Specialist works closely

with the Accounting & Finance team and other departments within the organization

PRINCIPLE RESPONSIBILITIES:

• Reviews, research and processes product vendor invoices according to the set timeline & procedures

• Reviews daily issues and works with the GSF members or Finance Management to resolve

• Work with the appropriate department to research and resolve "discrepancy" issues timely

• Reviews, research and processes all vendor communicated variances timely

• Processes all open PRAs according to the established timeline and procedures (weekly)

• Prepares weekly check runs, ACH, Wires submissions

• Works with purchasing to resolve PO, PRA, and invoice discrepancies

• Documents issues beyond his/her control, and reviews with the supervisor in a timely manner

• Provides management with reports, data, and analysis as requested for month end closing and various

REQUIRED SKILLS:

• Good understanding of accounting and financial reporting principles and practices

• Ability to demonstrate advanced analytic skills, including excellent mathematical skills

• Working knowledge of Excel (Pivot Tables & VLOOKUP) and other ERP software (Microsoft Navision is a

plus).

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to collaborate with multiple levels and multiple

departments within an organization.

EDUCATION/EXPERIENCE:

• High School Diploma (Required). 2- or 4-year college degree (Preferred)

• Minimum of 5 years’ experience with AP (expense & 3-way matching), with a minimum of 2 years in a

lead position managing other staff (Required)

• 2-5 years work experience in the foodservice industry (Preferred)

• Hands on knowledge and experience with AP (expense & 3 way matching)(Required)

• Analytical and problem-solving experience and ability

• Intermediate level knowledge of Microsoft Office (Excel, Word required)

• Excellent verbal and written communication skills

TRAVEL REQUIREMENTS:

• This position may require travel up to 0% of the time.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities,

duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and

activities may change at any time with or without notice.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential duties of the job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as

needed. May require walking primarily on a level surface for periods throughout the day. Reaching above

shoulder heights, below the waist, or lifting as required to file documents or store materials throughout

the workday. Proper lifting techniques are required. May include lifting to 25 pounds on occasion.