Office Administrator - College of Arts and Sciences (CS26-200) at Southern Illinois University Edwardsville – Edwardsville, Illinois

Positio Title: Office Administrator - College of Arts and Sciences (CS26-200)

Location: Edwardsville, IL
Apply Before: 01179
FLSA: Determined by Position

Description: Description

Description
To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator - College of Arts and Sciences (CS26-200). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.
What You Will Do

• Provide critical budget, accounting, purchasing, and administrative support for the College of Arts and Sciences, including overseeing and processing transactions from multiple account types and maintaining accurate records of revenues, expenditures, and balances.
• Track and report course fee activity to ensure compliance with SIUE policies, serve as procurement card manager and reviewer, monitor receipts for accuracy, prepare purchase requisitions and contractual service requests, and ensure teaching laboratories are adequately supplied.
• Use the procurement card to facilitate faculty and student travel by purchasing approved expenses such as conference registration, airfare, and lodging, and complete travel vouchers.
• Serve as fiscal officer delegate for faculty grant accounts; prepare contracts and job change requests for full-time faculty; and prepare and route contracts for graduate teaching and research assistants.
• Hire, train, evaluate, discipline, and terminate student workers; manage time entry and leave processes; and support hiring for the peer-led team learning (PLTL) program.
• Provide administrative support for lab safety by maintaining required documentation, coordinating with lab managers and faculty, and ensuring compliance with safety regulations, training, and equipment inspections.
• Maintain comprehensive departmental records, support scholarship and award processes, assist with special events, and manage phones, reception, listservs, shared inboxes, and inquiries while representing the College as a resource to other units.

FLSA: Non-Exempt

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one of the following from the categories below:
   1. Four (4) years (48 months) of work experience comparable to the third level of this series.
   2. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications:

• Knowledge of administrative procedures and systems, including record management.
• Knowledge of computer systems and software.
• Knowledge of scientific disciplines and principles and procedures to ensure safety in laboratories.
• Excellent communication skills.
• Ability to assess costs and benefits and make appropriate decisions.
• Attention to detail.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number: 3253 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .
Opening Date: 02/25/2026

Closing Date: 3/13/2026 11:59 PM Central

Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026

Website: https://www.siue.edu/