Administrative Assistant at Hines – Denver, Colorado

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

As an Administrative Assistant with Hines, you will provide administrative support for daily operations of 1144 Fifteenth Street. Responsibilities include, but are not limited to:

• Front desk coverage for Hines Colorado HQ Office that houses the Hines’ project development teams for office, industrial, multifamily, construction, and land development as well as accounting, asset management, finance, and additional departments.
  • Answering phones
  • Greeting guests, tenants, clients, investors, etc.
  • Validating parking
• Daily office management duties, including but not limited to:
  • Stocking drink fridge
  • Loading/unloading dishwasher
  • Making/cleaning coffee pot
  • Ordering office supplies and kitchen supplies/snacks/drinks
  • Stocking copy rooms
  • Providing tech support for conference room IT equipment/content sharing platforms
  • Managing conference room calendars for 3 conference rooms
  • Setting up for large meetings
  • Setting up catering for large meetings
• Project development support:
  • Expense report preparation support for each platform head/product type lead (industrial, multifamily, land, construction, and city-lead) Or just include that it's expense report preparation for like 5-7 people
  • Calendar management for one executive – the land development platform head for Colorado
  • Some invoice coding and processing
  • Compliance request administration
  • FedEx/courier/mail support
  • DocuSign
• Property Management support:
  • Contract administration
  • Accounts payable/invoice processing
  • Miscellaneous tenant request routing
  • Assist the Tenant Coordinator with tenant events planning/execution
• Assist the PM team with other miscellaneous tasks, such as property inspections, lease administration, parking garage access audits, insurance administration, etc

Minimum Requirements include:

• High School Diploma or equivalent from an accredited institution; bachelor's degree preferred
• Two or more years in an administrative support role in a professional office environment
• Advanced knowledge of Microsoft Office, strong Excel experience, Coupa experience preferred
• Budgetary and invoice coding experience preferred
• Work indoors approximately 95% of the time and outdoors 5% of the time
• Work overtime as business needs deem appropriate
• Verify, approve, and file COIs for vendors
• Maintain office systems, phones, filing, supply orders, and general office organization
• Help coordinate in-house and outside vendor services related to the office
• As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
• Uploads documents, including invoices, certificates of insurance, to SharePoint
• Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management
• Excellent Customer service skills
• Strong attention to detail and follow-through skills in a fast-paced environment
• Indoors – 95% / Outdoors – 1%
• Compensation $60,800 - $79,100; 3% Bonus Pool
• Benefits Information: https://www.hines.com/careers/locations/usa

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

Visit www.hines.com for more information.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.