Executive Coordinator at Verdani Partners – Carlsbad, California

JOB DETAILS

Title: Executive Coordinator

Position Type: Part Time, 30 hours/week

Schedule: Primarily Monday–Friday, between 11:00 AM and 7:30 PM (exact hours may vary daily; not to exceed 30 hours/week). Occasionally, weekends.

Salary Range: $23–$25/hour

Reporting Location: In-Person, Carlsbad, CA

Verdani Partners is seeking a highly organized and adaptable Executive Coordinator to provide direct personal and business support to the CEO. This role requires someone who can comfortably manage a wide range of responsibilities, maintain professionalism in dynamic environments, and provide exceptional communication and organizational support.

This position reports directly to the CEO and works closely with the Operations team on administrative, logistical, and event-related projects.

Please see the “About Us” section below or visit our website (www.verdani.com) to learn more about our firm.

RESPONSIBILITIES:

Personal Assistant Support

• Provide day-to-day personal and family assistance for the CEO.
• Manage scheduling needs, including coordinating appointments and maintaining an accurate calendar.
• Assist with pick-ups and drop-offs for the CEO’s two teenage sons.
• Manage, schedule, and post content on the CEO’s professional social media accounts.
• Run personal errands related to family, household, vehicle, and other personal needs.

Event Planning & Support

• Support the planning and execution of external community events, company events, and nonprofit-related activities.
• Capture updates, photos, and highlights on social media during events.

Administrative & Operations Support

• Serve as backup support for the Operations and Events Coordinator.
• Assist with mailing correspondence, administrative errands, and general office tasks as needed.
• Support tasks related to the CEO’s university course at USD, including course materials, scheduling, and other coordination needs.

Qualifications & Skills

Required:

• High school diploma.
• Valid driver’s license.
• Schedule flexibility.
• Strong verbal and written communication skills.
• Comfort and confidence managing social media content on behalf of another individual.
• Ability to capture clear, professional-quality photos and short videos via smartphone.
• High level of organization, attention to detail, and follow-through.

Preferred:

• Prior experience as an executive assistant, personal assistant, or administrative coordinator.
• Interest in alignment with sustainability-focused initiatives.

Platforms & Software

Preferred:

• Office 365
• Microsoft Teams
• Monday.com
• CapCut Video Editing
• Social Media: Linkedin, Instagram

Languages

• Fluent in English
• Fluency in Portuguese
• Fluency in Spanish is a plus

• Applicant must be authorized to work in the United States.

WORKING CONDITIONS AND PHYSICAL DEMANDS

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:

• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer

• Repetitive motions involving the wrists, hands, and/or fingers

• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary

• Close vision requirements due to computer work

• Adequate hearing for effective communication in-person and/or on the telephone

• Ability to move objects weighting up to 25 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously.

• The job is performed indoors in a traditional office setting where moderate noise levels may be present.

Reasonable accommodations are available upon request to enable individuals to perform the essential functions of the job.

At Verdani Partners, we’re committed to an inclusive, accessible hiring experience for all applicants. If you need accommodations such as alternate formats, assistive tech, or communication support—we’re here to help.

Request support by filling out our accommodation request form, calling (213) 281-5990, or emailing careers@verdani.com.

Everyone deserves the chance to apply and thrive with dignity!

ABOUT VERDANI PARTNERS

Verdani Partners is a leading ESG consulting firm dedicated to advancing sustainability in the built environment on a global scale. Our mission-driven organization comprises an international team of experts with over 25 years of experience in real estate, sustainability, and ESG. We specialize in greening new and existing large building portfolios and supporting corporate sustainability needs. Verdani manages ESG programs for over 20 real estate firms with over $660 billion AUM and more than 8,900 properties across 1.3 billion square feet of diversified, global portfolios. Our core services include climate resilience, decarbonization, net zero strategies, healthy buildings, biodiversity, DEI initiatives, data management, green building certifications, ESG frameworks, regulatory and annual reporting, ESG education, and stakeholder engagement. Our clients consistently rank #1, #2, and in the top five among their peers on global real estate ESG benchmarks such as GRESB and A to A+ on PRI.

Verdani’s corporate ESG, technical services, communications, and green building certifications departments, along with our key program verticals and ESG workforce development programs, bring an impressive breadth of expertise to each portfolio and project. Our approach is to identify and prioritize effective solutions that can be sustained over the life of the building, adding economic, social, and environmental value along the way. As a GRESB Global Partner, GRESB Training Partner, and member of the GRESB Benchmarking Committee, we actively participate with USGBC, ULI Greenprint, and Nareit. Since 2023, Verdani has been a Certified B Corporation™, part of a global community of businesses that meet high standards of social and environmental impact, pledging to use business as a force for good®. Our talented team of experts combines passion with an above-and-beyond commitment to sustainability, delivering exceptional results for our clients while maintaining a balance between work and family needs.

Verdani is a fast-growing organization that prioritizes community and employee well-being. We offer an array of excellent benefits, including flexible work schedules, health insurance contributions, life and short-term disability insurance, paid time off, a 401k program with employer contributions, an employee assistance program, annual educational and conference allowances, and monthly internet and food stipends.

Joining the Verdani team means becoming part of something bigger. We are a diverse and dedicated group that feels more like a family, united by a shared goal: making a difference in the world now and for future generations. Our environment is laid-back yet professional, filled with talented individuals who believe in making work enjoyable and impactful.

Verdani is an equal opportunity employer. We welcome all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Verdani is committed to providing a work environment free of discrimination and harassment, ensuring equal employment opportunities for all employees.

Thank you for your interest in this position at Verdani Partners!

**As a result of the large number of applications we receive, we are unable to provide immediate individual updates on your application status. However, if you are chosen for an interview, you will receive direct communication via email.

Beware of imposters posing as recruiters! Always verify that emails, including those regarding job interviews and offers, come from Verdani's official email addresses, such as @applytojob.com or @verdani.com. Please note that we never send checks or request payment for equipment.