Staff Accountant at Wellspring Hospitality LLC – New Branfels, Texas

About WellSpring Hospitality

WellSpring Hospitality is a hotel management and ownership company focused on delivering exceptional guest experiences across our small, but growing portfolio of resorts and hospitality assets. We are building a best-in-class finance and operations platform grounded in accuracy, transparency, and insight.

Position Summary

We are seeking a detail-oriented and process-driven Accountant to support our multi-property hospitality portfolio and affiliated entities. This role is responsible for maintaining accurate financial records, executing day-to-day accounting functions, and supporting month-end close and reporting in accordance with USALI (Uniform System of Accounts for the Lodging Industry) and GAAP for 25 entities

This is an excellent opportunity for someone who thrives in a fast-paced, multi-entity environment and wants exposure to hotel operations, food & beverage, spa, construction and development, and corporate accounting.

Key Responsibilities

Core Accounting & Bookkeeping:

- Manage accounts payable and accounts receivable across multiple entities

- Perform daily cash postings, bank reconciliations, and credit card reconciliations

- Maintain and reconcile general ledger accounts with a high degree of accuracy

- Prepare and post journal entries, including accruals, prepaids, and allocations

Month-End Close & Reporting:

- Assist with month-end and year-end close processes across multiple entities

- Prepare balance sheet reconciliations and resolve variances

- Support preparation of monthly financial statements in alignment with USALI standards

- Assist with departmental reporting (Rooms, F&B, Spa, Other Operated Departments)

Systems & Process:

- Work within systems such as Acumatica, QuickBooks, Paylocity, and hotel PMS platforms (e.g., OPERA/StayNTouch/Maestro)

- Maintain strong internal controls and ensure data integrity across systems

- Support process improvements and automation initiatives within accounting workflows

Compliance & Support:

- Assist with sales tax, occupancy tax, and other regulatory filings

- Support annual audits, tax preparation, and lender reporting

- Ensure compliance with GAAP and company accounting policies

Required:

- 2+ years of experience in accounting

- Strong understanding of general ledger accounting, debits & credits, and account reconciliations

- Experience with accounting systems (e.g., QuickBooks, Acumatica, Sage, or similar)

- Advanced proficiency in Excel (pivot tables, lookups, data organization)

- High attention to detail and ability to manage multiple priorities

Preferred:

- Experience in hospitality accounting or multi-entity environments

- Familiarity with USALI reporting standards

- Exposure to hotel systems (PMS/POS integrations)

- Experience with payroll systems (e.g., Paylocity)

- Background in public accounting or outsourced accounting services