DONOR ENGAGEMENT COORDINATOR at Bethany Children s Home – Womelsdorf, Pennsylvania
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About This Position
BETHANY CHILDREN’S HOME
Program and Position Summary
PROGRAM SUMMARY
Bethany Children’s Home provides individualized services to youth between the ages of 6 and 20 in a residential home setting on our beautiful rural campus located in Womelsdorf. Youth have opportunities to participate in a variety of therapeutic, spiritual, recreational and cultural services while they heal from past traumas.
EXPECTED STANDARDS FOR ALL BETHANY TEAM MEMBERS
All Bethany Team Members must be at least 21 years of age with a high school diploma or equivalent and be prepared to meet the diverse needs, level of care, supervision, safety, and wellbeing of youth in Bethany’s service. All Team Members share in the responsibility of upholding Department of Human Services Regulations and Bethany program expectations including:
- Adhering to all policies and procedures.
- Performing all expected work responsibilities in a safe manner.
- Treating all children, families and Team Members with respect and courtesy.
- Completing and maintaining all mandated and required training within required agency timeframes.
- Maintaining timely compliance with all established agency standards and employment documentation.
- Acting in compliance with Department of Human Services regulations to the highest degree of ethical standards.
- Maintaining a clean, safe and functional working environment.
- Providing services in a manner that are sensitive to the age, culture, religion, dietary needs, sexual orientation, gender identity and other important individual needs of those in our service.
- Ensuring proper physical care is provided to those in our service.
- Ensuring new clothing and personal grooming items are provided.
- Implementing strategies to discourage runaways and unauthorized absences.
- Informing all youth of his/her rights and ensuring that those rights are obtained.
- Carrying out the program’s rules and conduct standards with a positive, strength-based behavior management approach.
- Providing transportation to and from campus appointments.
- Performing additional duties as assigned by supervisor or administrator per operational needs.
ELEMENTS OF PERFORMANCE
Bethany programs serve an at-risk population referred by county Children and Youth Services or Juvenile Probation. Children and youth served may have experienced trauma, abuse, neglect, exposure to addictive substances and trafficking. Team Members, as a collective whole, are expected to have working knowledge of how to address such individuals directly and assist them through treatment or refer them to someone who is qualified. Team Members are expected to have the knowledge and skills to recognize, treat or refer to appropriate professionals the following:
- Abide by mandated reporting requirements.
- Systematically gather data, determine the readiness of an individual for treatment and change, apply accepted criteria for the diagnosis of substance use disorder or other detrimental addictions or behaviors.
- Recognize when a youth is under the influence of a psychoactive substance, intoxicated, and/or experiencing withdrawal symptoms.
- Monitor for danger to self or others.
- Document mental health concerns.
- Analyze and interpret data to determine treatment recommendations and priorities.
- Form mutually agreed-upon, measurable goals and objectives with the individual being served.
- Demonstrate and adhere to the accepted ethical and behavioral standard of conduct.
- Participate in continuing professional development.
MINIMUM QUALIFICATIONS FOR ALL BETHANY TEAM MEMBERS
- Be 21 years of age or older.
- Be fluent in the language(s) spoken by a majority of the youth in care.
- Have acceptable written and verbal communication skills.
- Have acceptable organizational and computer skills.
- Demonstrate acceptable interpersonal and problem-solving skills.
- Possess a strong commitment to helping youth succeed by helping them reorient their lives, nurture their reunification efforts and enable them to make a successful transition to their next placement.
- Possess ability to establish rapport and relate sensitively with consistency to multiracial and multicultural groups of young adults.
- Demonstrate the ability to organize and prioritize duties and responsibilities efficiently.
- Possess a valid Pennsylvania Driver’s License with a clear 3-year driving history.
- Successfully pass a pre-employment drug screen and background check.
- Submit to a health assessment demonstrating fitness for duty, certified by a physician no more than 30 days prior to commencing employment and comply with a two-year renewal.
- Provide current PA Child Abuse, PA Criminal History and FBI Fingerprinting clearances prior to commencing employment and comply with a two-year renewal.
SAFETY HAZARDS OF THE JOB
- Potential for possible exposure to bloodborne pathogens – universal precautions are to be utilized in all potential exposure situations.
- Potential for emotional stress and vicarious trauma as it relates to working with children and youth.
- Potential for personal injury that may include, but not limited to, bites, kicks, punches and scratches.
HIPAA /CONFIDENTIALITY
As an employee, Bethany Team Members must agree to follow the standards set forth by the Health Information Portability and Accounting Act (HIPAA) as well as the heightened Pennsylvania standards as they apply. Due to the nature of the work environment, Team Members will have direct and/or indirect access to confidential information regarding clients and/or personnel. All confidential information cannot be discussed with, or disclosed to, unauthorized persons.
EMPLOYER'S RIGHTS
The program summary and position description do not list every aspect of program requirements or all duties of all job positions. All Team Members are employees of Bethany Children’s Home—not necessarily to a specific department or program, with the exception of those roles requiring specific credentials to be in compliance with regulations and treatment services. Team Members may be asked by Bethany to perform other duties within those expectations in times of emergency, crisis or busier times based on operational needs in order to safely care for youth. Performance evaluations, in part, will be based upon performance of the tasks and essential functions listed in the position description.
Bethany has the right to revise the program summary and position description at any time. The position description is not a contract for employment. That is, employment with Bethany can be terminated with or without cause, and with or without notice at any time, at the discretion of the employee or that of Bethany.
POSITION DESCRIPTION
Position Title: Donor Engagement Coordinator
Classification: Regular, Full-Time, Salaried Exempt
Reports To: Director of Development
Supervises: N/A
Essential Staff? No
The Donor Engagement Coordinator will oversee all aspects of donor and alumni relations and support the Development Department to seek and encourage continued financial support of the mission of Bethany Children’s Home.
PRIMARY RESPONSIBILITIES- Attend donor meetings, events, and site visits to engage and solicit support, including church and community organization speaking engagements.
- Maintains complete database of donor files, mailing addresses and contact information as well as donor interactions, proposals, and gifts in the donor database.
- Coordinates donor stewardship activities, including timely acknowledgments, personalized communications, and recognition efforts to support donor retention and satisfaction.
- Assists with basic donor and prospect research, tracking engagement activity and supporting pipeline development efforts under the direction of the Director of Development.
- Generates accurate and up-to-date financial reports from CRM.
- Designs and implements Alumni Campaigns, communications, and events.
- Supports with the execution of the overall Development Plan including fundraising, special events, planned giving, public awareness, donor/sponsor luncheons and tours, and oversight of on-site event donation process
- Contribute to the implementation of the organization’s overall fundraising strategy.
- Provides tours of campus for team members, alumni, and donors when needed.
- Attends team member and team meetings as required.
- Coordinates holiday gift giving and youth birthdays.
- Manages volunteer database and onboards new volunteers.
- Facilitates access to archival materials for alumni, researchers, and special guests in accordance with HIPPA guidelines, ensuring that original documents remain on-site at all times.
- Assists in social media and marketing content creation in collaboration with the Marketing and Events Coordinator.
- Collaborates with other departments and leaders to support Bethany’s mission and initiatives.
- Collaborates with Director of Development to create presentation decks and supporting materials for partnership opportunities.
- Attends training seminars/conferences, as appropriate, to promote ongoing professional growth and role development.
- Other duties as assigned.
REQUIRED COMPETENCIES
- Associate’s degree
- Must have minimum of 1 year of experience in fundraising, donor relations, nonprofit development, or a related role.
- Requires superior written and verbal communication skills.
- Excellent computer skills, including proficiency in donor management software and Microsoft Suite
- Requires strong analytical and organizational skills.
- Must pass a pre-employment drug screen and background check.
- Must have health assessment certified by a physician no more than 30 days prior to commencing employment and renewed every two years.
- Must provide current PA Child Abuse, PA Criminal History and FBI Fingerprinting clearances within 30 days of commencing employment.
- Valid PA Driver's License.
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Job Location
Job Location
This job is located in the Womelsdorf, Pennsylvania, 19567, United States region.