Accounts Receivable Specialist at Global Data Systems Inc – Lafayette, Louisiana

The Accounts Receivable Clerk (or Accounts Receivable Specialist) is responsible for supporting the company’s billing, collections, and cash application processes to ensure accurate revenue reporting and strong cash flow management. This role handles daily posting of customer payments, manages billing cycles, monitors aging reports, maintains customer account records, and provides support for collection efforts. The position plays a key role in maintaining financial accuracy and delivering excellent customer support to internal and external stakeholders.

The essential functions include, but are not limited to the following:

• Assist with accounting and finance data entry
• Assist with scanning, filing and pulling backup documents
• Reconcile vendor statements to financial records to verify accuracy of related documents
• Research vendor inquiries or issues in a timely manner and maintain documentation
• Perform other duties as assigned for departmental needs
• Accurately post customer payments (checks, ACH, credit card, wire, portal payments) into the accounting system.
• Prepare, process, and distribute customer invoices in accordance with billing schedules and contract terms.
• Monitor accounts receivable aging, identify past-due accounts, and follow up with customers to resolve outstanding balances.
• Assist with collections efforts, including documentation, communication, and escalation when necessary.
• Maintain accurate customer account records, including credit memos, adjustments, statements, and contact updates.
• Research and resolve payment discrepancies in coordination with customers, sales staff, and internal departments.
• Support revenue accuracy by ensuring all payments and invoices are coded correctly and applied to the proper accounts.
• Assist with reconciling AR-related accounts to ensure accuracy and completeness.
• Generate weekly and monthly AR reports for the Financial Controller and management.
• Provide excellent customer service by responding to billing and payment inquiries in a timely and professional manner.

Perform other administrative or accounting tasks as assigned

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Associates degree in Accounting/Finance or 2 years accounting or bookkeeping-related

experience; or equivalent combination of education and experience

• Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals

• Ability to write routine reports and correspondence

• Ability to speak effectively before groups of customers or employees of organization

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,

percentages, area, circumference, and volume

• Ability to apply concepts of basic algebra and geometry

• Ability to apply common sense understanding to carry out instructions furnished in written, oral,

or diagram form

• Ability to deal with problems involving several concrete variables in standardized situations

• Knowledge of accounting systems such as Sage Pro, Intacct or related, Payroll systems;

intermediate knowledge of Microsoft Excel Spreadsheet software

Preferred Qualifications

• Experience with ERP or accounting systems (QuickBooks, Sage, NetSuite, SAP, etc.).

• Prior experience in a Louisiana-based business environment (preferred but not required).

• Experience in high-volume billing or collections