Office Assistant I - Law Firm at Mullen & Filippi – Santa Rosa, California

Mullen & Filippi, LLP provides comprehensive legal services to California employers on issues arising from workplace injuries and other employment related concerns. We are an established and reputable law firm with fifteen offices throughout the state. Our employees are offered an excellent benefit package, including a 401(k) retirement plan.

Join our dynamic legal team as an Office Assistant and play a key role in supporting day-to-day administrative operations at a well-established law firm. This entry-level opportunity is ideal for someone looking to grow within the legal field and gain valuable hands-on experience in a professional office environment.

Key Responsibilities:

• Support very high-volume scheduling, rescheduling and cancellation needs across multiple attorneys and cases.
• Assist with general document processing and management.
• Download, organize, and manage incoming digital mail and records.
• Maintain accurate records of all correspondence and filed documents.
• Support the team with various administrative tasks, ensuring smooth day-to-day operations.

What We're Looking For:

• Proficiency in Microsoft Word and basic office software.
• Strong attention to detail with excellent proofreading, spelling, and grammar skills.
• Highly organized, dependable, and able to prioritize tasks effectively.
• Prior office experience preferred, especially in a legal setting (but not required).
• Excellent communication skills and a strong command of the English language.
• This is a full-time 40-hour-a-week, in-office position.
• Standard office environment with frequent computer use.
• Must be able to lift up to 20 pounds occasionally for file boxes, supplies, and office setup tasks.

Why Join Us?

• Supportive team environment with opportunities to learn and grow.
• Gain firsthand experience in a professional legal setting.
• Contribute to meaningful work that directly supports legal processes and client outcomes.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or remove tasks as needed.

Salary Range: $19 to $20 per hour. Actual compensation will depend on experience, skills, and internal equity.

Mullen & Filippi is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.