Compliance Coordinator at Tempus Unlimited Inc. – Stoughton, Massachusetts

The Compliance Coordinator supports the organization’s Compliance department while overseeing the processing of records disclosures, including protected health information (PHI) and personally identifiable information (PII).

This role ensures that all information releases, regulatory activities, and internal processes align with applicable federal, state laws, including HIPAA and state privacy requirements. The Compliance Coordinator serves as a key operational and compliance resource, supporting audits, investigations, incident response, and disclosure management.

Essential Duties

Compliance Support

• Assist in the implementation and ongoing support of the organization’s compliance department
• Support internal monitoring activities and risk assessments
• Maintain logs for incidents, complaints, disclosures, and corrective actions
• Assist investigating potential compliance incidents, including documentation and follow-up
• Support breach/incident response processes in coordination with leadership
• Monitor compliance with organizational policies and regulatory requirements

Release of Information (ROI) & Disclosure Management

• Process and fulfill requests for PHI and PII in accordance with HIPAA and applicable state laws
• Review and validate authorizations, subpoenas, court orders, and other legal requests
• Apply the minimum necessary standard to all disclosures
• Maintain accurate accounting of disclosures and tracking logs
• Coordinate with internal departments to retrieve records in a timely manner
• Perform or coordinate redaction of sensitive information prior to release
• Ensure compliance with required turnaround times and service standards
• Identify and escalate high-risk or unclear disclosure requests

Competencies

• Strong organizational skills
• Attention to accuracy and detail
• Ability to multi-task
• Ability to work independently
• Perform all other duties as may be required

Education: Associates or Bachelor’s degree in Health Information Management, Healthcare Administration, Compliance, or related field preferred. High School Diploma or equivalent required.

Experience

• 2-5 years of experience in compliance, health information management, or release of information
• Experience working with HIPAA and Privacy regulations
• Experience handling legal requests (subpoenas, authorizations) preferred

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.