Sr. Administrative Assistant-RSW at Career Systems Development Corporation – Roswell, New Mexico

Build a meaningful career working with young adults at Roswell Job Corps—empower futures while growing your own.

Job Summary: Responsible for all administrative, coordination and clerical duties of the Center Director’s Office. Supervises any work experience students assigned to the office.

Duties/Responsibilities:

• Demonstrates and abides by the Company Core Values and the operating principles.
• Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters.
• Coordinates logistical and administrative support for official visitors.
• Gathers information on performance indicators and prepares useful reports.
• Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director’s approval and signature.
• Creates monthly Contractor Effectiveness Reports.
• Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information.
• Receives and maintains all Center standard operating procedures and centers operating procedures.
• Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval.
• Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances.
• Makes travel arrangements for Center Director and department staff.
• Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned.
• Creates and maintains Center monthly calendars.
• Assists in the training of new Administrative Assistants.
• Attends in-service training sessions.
• Performs other duties as assigned.

Qualifications:

Minimum: Must have a High School diploma with at least five year’s practical experience. Model company Core Values.

Preferred: Possess a two-year business college degree or bachelor’s degree.

Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.