Coordinator I (Academic Engagement Coordinator) at Harvard University – Boston, Massachusetts

002592SR
School/Unit Harvard T.H. Chan School of Public Health
Department Social and Behavioral Sciences
Job Function General Administration
Location Boston
Job Type Full-time
Salary Grade 054
FLSA Status Non-exempt
Union 55 - Hvd Union Cler & Tech Workers
Term Appointment No

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Summary:

The Department of Social and Behavioral Sciences seeks an Academic Engagement Coordinator to support academic programs and student engagement initiatives within a mission-driven community committed to advancing health equity.

Reporting to the Assistant Director of Academic Affairs, the Academic Engagement Coordinator works independently to coordinate academic administration, admissions, student engagement activities, and departmental events. This role serves as a key resource for students and faculty, ensuring smooth operations, policy compliance, and high-quality academic programming.

Job-Specific Responsibilities:

Duties and responsibilities include, but are not limited to, the following:

• Serves as a principal source of information on departmental academic policies and advises faculty, staff, and students on degree requirements and procedures
• Ensures smooth day-to-day coordination within the Academic Affairs unit and frequently liaises with School offices including Admissions, Student Affairs, Registrar, Information Technology, and Office of Educational Programs
• Maintains and monitors student academic records and milestones; ensures compliance with School and University policies and identifies issues requiring immediate attention
• Coordinates course administration including scheduling and sequencing as well as ensuring that syllabi and Canvas sites are aligned with School standards; supports curriculum-related meetings, including preparation of agendas, minutes, and follow-up on action items; may assist in coordinating work of student employees
• Plans and executes academic and student engagement events, including recruitment activities, orientation, exam administration, seminars, alumni panels and commencement. Manages onsite and virtual event logistics including registration, catering, AV and other duties as assigned
• Independently manages the admissions process for designated degree program(s), including application review coordination, data tracking, faculty meeting preparation, and submission of final decisions
• Drafts and edits email correspondence, weekly digests, quarterly newsletters, and policy documentation; maintains mailing lists and internal administrative systems (SharePoint, Teams, intranet) to support communication, tracking and collaboration
• 10% of this role provides administrative coordination for the Cancer Prevention Fellowship including the preparation of progress reports and competing renewals, planning monthly seminar meetings, data management, and overseeing the postdoctoral recruitment and application process

PLEASE NOTE: Occasional night and weekend work is required.

Basic Qualifications:

• 4+ years of related experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills:

• Bachelor's Degree
• Minimum three years of related experience in academic administration or education program coordination
• Proficiency with Microsoft Office and database systems; experience with Canvas and Zoom
• Foundational skills in AI or willingness to learn
• Demonstrated ability to work independently, manage multiple priorities, anticipate and resolve problems proactively, and take initiative to problem-solve/trouble-shoot
• Excellent communication and organizational skills
• Ability to handle complex and confidential information with discretion
• Commitment to diversity, inclusion, equity, and belonging

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.