Accounts Payable Specialist at Wisconsin Center District – Milwaukee, Wisconsin

Wisconsin Center District Job Description – Accounts Payable Specialist

Position Overview: Reporting directly to the Accounting Manager, the Accounts Payable Specialist is responsible for processing all vendor invoices for payment and subsequently paying those invoices in an accurate, efficient, and timely matter. The Accounts Payable Specialist will also work on special projects assigned by the Accounting Manager.

Responsibilities:

• Prepares and enters vendor invoices for multiple vendors
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, invoice, or payment discrepancies; and ensuring credit is received for outstanding memos
• Collaborates with department leaders on invoice and payment approvals
• Reconciles processed work by verifying entries and comparing system reports to balances
• Updates and maintains vendor database; reconciles vendor statements
• Disburses petty cash by recording entry and verifying documentation; processes employee expense reports and employee health reimbursements
• Assists with capital budget tracking
• Compiles, processes, and maintains accounts payable records; performs customer service support and other general administrative duties
• Assists with 1099 tax reporting
• Maintains accurate vendor records:
  1. Invoice and payment processing and problem resolution
  2. Data entry of invoices approved for payment into the accounts payable system
  3. Proofing accounts payable data entry
  4. Verifying federal id numbers
  5. Respond to vendor calls/problems in a timely manner
  6. Maintain vendor files, including accounts payable files and Vendor support files containing exemption certificates, credit applications, and other correspondence
  7. Keep vendor’s current to within 60 days or less
  8. Collect outstanding credits due from vendors
  9. Accurately apply sales and use tax in accordance with taxation requirements
• Provides backup support to other groups in the finance department
• Ability to work a flexible schedule as needed
• Other responsibilities and duties as assigned by management, to ensure the effective utilization of the company’s resources and to ensure customer satisfaction

Skills & Qualifications:

• Exceptionally detail-oriented with a keen attention to detail and emphasis with numbers
• Strong project management and organizational skills in which the ability to prioritize and manage multiple tasks/projects on time is essential
• Exceptional communication skills and the ability to communicate effectively with all stakeholders (internal and external); excellent situational adaptability
• Exceptional interpersonal skills and ability to navigate organizations to build relationships and garner support; ability to work collaboratively with cross functional teams
• Ability to work independently and efficiently; exercise initiative, resourcefulness and good judgement
• Flexible and comfortable working under pressure in a fast-paced environment
• Ability to read, write, and speak English; perform basic mathematical functions (add, subtract, multiply and divide)
• Follow oral and written instructions and communicate effectively with others in both oral and written form
• Exemplify the organization’s core values: Bold, Proud, Experience Obsessed

Education & Experience:

• Required
  1. High School Diploma or GED
  2. One (1) to two (2) years of experience with accounts payable or general accounting
  3. Highly proficient in the use of the Microsoft Office Suite of products: Excel, Word, and Outlook
• Preferred
  1. Associates degree or higher with a major in Accounting, Finance, or a related field
  2. Previous experience with Great Plains and Acumatica or similar systems
  3. Previous experience with a hotel, sports team, and/or convention center

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. Specific hearing abilities required by this job include the ability to hear to be able to listen to employees, clients, guests in the course of work. The noise level in the work environment is usually moderate. The employee is required to use their fingers and hands in the course of general work tasks.

Positioned Based in: Milwaukee, WI
Travel Required: N/A

Position Type: Full-Time Non-Exempt
Reports to: Accounting Manager

Department: Finance/Accounting

**The above is intended to describe the general content of and requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
**We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, martial or veteran status, sexual orientation, or any other legally protected status.
**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Revised 05.30.25