Administrative Assistant at HRP Associates Inc – Farmington, Connecticut

HRP Associates, Inc. is seeking a full-time Administrative Assistant with 3+ years of experience for our Farmington, CT office! The Administrative Assistant will report directly to the Office Administrator. This is a front desk position handling a wide variety of administrative and clerical tasks. The person to succeed in this position should exude positivity, energy, creativity, flexibility, and most importantly, be willing to go the extra mile!

RESPONSIBILITIES:

Responsibilities will include, but are not limited to:

• General front desk duties, including:
  • Greeting and referring clients and visitors
  • Answering and transferring all incoming calls
  • Receiving and logging incoming mail, coordinating outgoing mail, and dropping packages to UPS, FedEx or USPS when needed
  • Ordering office supplies
• General office duties:
  • Ensure the front desk and kitchen are kept clean and organized
  • Coordinating internal office meetings, scheduling conference rooms for supervisors and staff, including catering and room preparation
  • Assisting with and preparing PowerPoint slide shows for internal office use
• Word Processing duties:
  • Preparing (word processing, formatting, copying/scanning and distribution) HRP Work Product (letters, reports, invoice summaries, copy vouchers, etc.)
  • Communicating with supervisor and technical staff on deadline and/or challenges with meeting deadlines
  • Maintaining formatting consistency and writing standards for processing project deliverables
  • Ensuring attention to detail and quality control of assigned work
  • Managing the filing and storage of project deliverables in electronic folders and archive database
  • Assisting with development and/or updating of stationery/templates for project deliverables
  • Preparing deliverables for FedEx, UPS, or USPS.
  • Formatting, printing, and compiling training materials
  • Data entry (job openings, project-related logs, tables, labels, etc.)
• Provide assistance to the BDP Department as needed
• Provide support and administrative assistance to Regional Offices, as needed

REQUIREMENTS:

• High School Diploma at a minimum, with an AS/BA/BS Degree in related office administration or business a plus
• Working knowledge of office equipment (computers, printers, copiers, scanners, fax machines)
• Excellent time management skills and the ability to prioritize work
• Takes initiative, quick learner, ambitious
• Great attention to detail and problem-solving skills
• Strong organizational skills
• Excellent written and verbal communication skills
• Maintains strict confidentiality of information
• Strong working knowledge of MS Office (Word, Outlook, Excel) and Adobe PDF
• Excellent data entry and typing skills
• Experience answering calls while maintaining a professional phone demeanor

PREFERRED:

• Experience working in the AEC industry
• Knowledge of Deltek Vantagepoint

Benefits & Company Culture:

The vision of HRP Associates, Inc. is reliant on the expertise of our dedicated professionals who provide excellent consultation to our loyal clientele. We lead the industry in our commitment to employee growth and satisfaction in a positive, gratifying, and challenging workplace environment. We offer professional development opportunities, competitive salaries, and an excellent benefits package to qualified employees.

We are always searching for top talent to join our growing team throughout HRP’s various locations. We constantly promote a fun and dynamic company culture, as well as a great work-life balance. Ideal candidates will enjoy working in team settings, participating in company-wide events and outings, possess a positive attitude, and can relate to our internal cultural motto of, “Work hard, play hard!”

Other major benefits include:

• Medical, Dental and Vision Coverage
• Life/Disability Insurance
• Company-sponsored Profit-Sharing Pension Plan
• 401(k) Retirement Plan
• Paid Holidays and Vacations
• Continuing Education Reimbursement

HRP Employee Resource Groups:

Employee Resource Groups (ERGs) such as:

• HRP Women - supports the professional and personal development for women employees while bringing awareness to women’s issues and fostering an inclusive environment.
• 312 Committee - organizes employee events to support our culture and employee relationships
• Giving Group - coordinates events with local charities and organizations
• Wellness Committee- promotes health and wellness

Who We Are:

HRP Associates, Inc. is a full-service environmental engineering and hydrogeology firm headquartered in Farmington, CT, with regional offices in Derby (CT); Plymouth, Massachusetts; Saint Charles, Missouri; Clifton Park, New York; Greenville & Charleston, South Carolina; and Winston-Salem, North Carolina. We also have satellite offices in Charlotte, North Carolina; San Diego, California; and Houston, Texas.

HRP's staff of professionals includes chemical, civil, geotechnical, and environmental engineers; inspectors; geologists; hydrogeologists; and industrial hygienists.

For more information on job postings in all our offices and to find out more about the company, please visit our website at www.hrpassociates.com and our YouTube channel at https://www.youtube.com/c/HRPAssociatesInc. HRP is an Equal Opportunity/Affirmative Action Employer.