Human Resources & Payroll Coordinator at OceanView Management Company Inc. – Falmouth, Maine

Business Office | Full-Time

OceanView is a locally owned, mission-driven senior living organization committed to creating a workplace where people feel valued, supported, and known by name. We believe that caring for our residents begins with caring for our team.

We are seeking a Human Resources & Payroll Coordinator who is organized, detail-oriented, and people-focused to join our Business Office team. This role is ideal for someone who enjoys owning processes, supporting employees throughout their journey, and ensuring payroll and HR operations run smoothly and accurately.

If you are someone who takes pride in your work, values confidentiality, and enjoys being a trusted resource for employees, we would love to connect with you.

The Human Resources & Payroll Coordinator is responsible for the day-to-day administration of human resources operations and serves as the primary administrator for payroll processing. This role supports employees across the full employee lifecycle while ensuring accurate, timely payroll and well-organized HR records.

Working closely with the Director of Human Resources, this position independently manages recurring HR and payroll processes in a fast-paced, deadline-driven environment. While the Director oversees HR compliance and employee relations, this role ensures consistent execution of HR, payroll, and related business office functions.

• Serve as a first point of contact for employee HR-related questions, escalating issues as appropriate
• Coordinate onboarding and offboarding processes, including background checks, documentation, and orientation support
• Maintain accurate and confidential personnel, payroll, and medical files
• Assist with benefits administration, including enrollments, changes, and monthly billing reconciliation
• Track employee leave, PTO, and required documentation
• Support recruitment efforts by coordinating job postings and assisting hiring managers
• Assist with performance review cycles and employee data updates
• Maintain HRIS accuracy and prepare routine reports and audits as requested

• Serve as the primary administrator for payroll processing, ensuring accuracy and timeliness
• Maintain payroll records, earnings, deductions, and updates
• Process payroll changes related to new hires, terminations, benefits, and wage adjustments
• Respond to employee payroll questions and resolve discrepancies
• Support internal and external audits related to payroll
  

• Process bank transfers and prepare journal entries as assigned
• Reconcile monthly bank statements
• Enter accounts payable and assist with basic receivables as needed
• Support month-end payroll and accounting activities
• Provide backup support for HR or accounting staff as needed

• 2–4 years of experience in human resources, payroll, accounting, or a related business office role
• Demonstrated experience independently processing payroll
• Working knowledge of payroll practices and wage-related regulations
• Experience with basic accounting functions such as reconciliations, journal entries, and accounts payable
• Strong organizational and time-management skills with the ability to meet recurring deadlines
• High level of discretion and professionalism when handling confidential information
• Excellent interpersonal, verbal, and written communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with HRIS, payroll, and accounting systems (Paylocity and Yardi preferred)

• Full-time, Monday through Friday during standard business hours
• Flexibility may be required to meet payroll and operational deadlines
• Fast-paced environment that values accuracy, initiative, and accountability
  

• Supportive leadership that values collaboration and trust
• A workplace culture built on respect, professionalism, and care
• Meaningful work supporting employees who care for others every day
• Competitive pay and a comprehensive benefits package
• Paid time off and work-life balance

Join a locally owned organization where your work truly matters — to employees, residents, and the community.