Commercial Property Manager at Bluestone Real Estate Services – Portland, Oregon

Bluestone Real Estate is a leading property management company dedicated to providing exceptional service and enhancing the living experiences of our residents. As a Property Manager, you will oversee the day-to-day operations of a portfolio of properties. You will ensure the efficient management of all aspects of the property, including maintenance, financial management and tenant relations.

The position is typically Monday-Friday but can involve other days and hours. The position participates in a rotating on-call schedule.

General Duties

• Ensure properties are operating at peak physical and financial performance.
• Serve as a primary contact for a wide range of tenant and property service issues, fostering positive relationships and addressing concerns promptly and professionally.
• Assist in ensuring the properties are well maintained, clean and aesthetically pleasing at all times.
• Coordinate 3rd party vendors to complete tasks as needed at properties.
• Correspond with ownership on a regular basis regarding their property.

Maintenance & Safety Duties

• Authorize, create and/or assign tenant maintenance requests and ensure their satisfactory and timely completion.
• Coordinate vendor service calls and meet vendors onsite as needed, ensuring the properties receive proper care.
• Review invoices for portfolio; track completion of work orders and request invoice revisions as needed.
• Respond to emergency calls after hours, as requested.
• Report accidents and emergency situations immediately and complete the incident report.
• Perform weekly site visits to the properties assigned to you.

Administrative Duties

• Code and authorize invoice payments.
• Coordinate and monitor tenant-related correspondence.
• Track tenant delinquencies and send the proper collection/eviction notices.
• Maintain accurate information in property management system.
• Review monthly operating statements and prepare variance reports for property owner review.
• Prepare annual budget for each property assigned.
• Reconcile operating expenses and perform other accounting related duties.
• Perform other job duties as assigned.

Required Qualifications

1. Minimum 2 years’ experience in commercial property management or related role. Residential management experience will be considered if multiple properties were managed at once.
2. Ability to set priorities, manage time to meet deadlines, organize tasks and projects.
3. Works well individually or as a part of a team as projects require.
4. Excellent customer service skills.
5. Strong communication skills (written and verbal), including the ability to use tact and diplomacy in sensitive situations, while maintaining confidentiality.
6. Proficient use of computer software, including Word, Excel, and Outlook.
7. Valid Driver’s License and reliable transportation.
8. Ability to join after hours on-call rotation.
9. Experience with or ability to learn property management software program, such as AppFolio.

Preferred Qualifications

1. Minimum 1 year experience managing people.
2. Knowledge of landlord-tenant regulations.
3. Accounting experience.
4. Project management experience.
5. Licensed broker in Oregon and/or Washington.

Physical Requirements
The ability to sit, stand and walk is frequent. The ability to lift up to 30 lbs. is occasional.

Bluestone Real Estate Services is an Equal Opportunity employer fully dedicated to achieving a diverse workforce. We are committed to a culture of inclusivity and respect. We encourage applications from members of historically underrepresented racial/ethnic groups, veterans, women, members of the LGBTQ+ community, individuals with disabilities and others who help us achieve our vision of a diverse and inclusive community.