Admin Assistant 3 at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35721

Working Title:
Admin Assistant 3

Position Grade:
08

Position Summary:
The Division of Neonatology in the Department of Pediatrics seeks a motivated and detail-oriented individual to provide administrative support for faculty and staff. This full-time position serves as a key contact for faculty, Neonatal Nurse Practitioners, and division staff, requiring strong communication skills and the ability to manage multiple priorities.

Responsibilities include maintaining calendars, coordinating and documenting meetings, managing on-call schedules in TigerConnect, and preparing correspondence, spreadsheets, and reports. The position also involves processing and reconciling purchases through Chrome River and managing PCard transactions.

See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
Pediatrics Neonatology Division (997O)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Non-Exempt

Pay:
Hourly: $18.09 - $23.27

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
2/11/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Submit a resume/UNMJobs application, cover letter, and three supervisory references. In your cover letter, describe how your experience meets the preferred qualifications. Finalists will be required to provide official transcripts if selected for hire.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Strong computer and data entry skills
• Experience with calendaring, meeting coordination, and note-taking
• Proficiency in Smartsheets, Microsoft Office Suite, Banner, TigerConnect, and PCard systems
• Experience in an academic or medical environment