Payroll Administrator at MinebeaMitsumi Companies – Laconia, New Hampshire

JOB TITLE: Human Resources Generalist and Payroll Administrator

Responsibilities include the accurate and timely processing of payroll, leave and attendance tracking, employee records, benefits, labor relations related reporting and HR Generalist duties.

Essential Duties and Responsibilities:

• Administer HR programs, including compensation, benefits and leave, payroll, employee relations and special events.
• Responsible for new hire onboarding; reviewing NHBB benefits with new hires; maintaining employee files, submitting background checks, and maintaining I-9’s and other documentation.
• Oversee all Time and Attendance reporting. Manage electronic timekeeping systems and manually collect and review timesheets. Calculate payable hours, bonuses, tax withholdings, and deductions. Review and audit weekly payroll changes.
• Review and reconcile payroll deductions to benefits accounts, 401K contributions, union dues (if applicable) and all other required deduction accounts.
• Provide information and answer employee questions about benefit and payroll related matters. Research and resolve benefit and payroll complaints or inaccuracies from employees. Process off-cycle and manual checks as needed.
• Process change in wages and classification for the company. Maintain an organized filling system ensuring all documentation is filed within one week of completion of the cycle. Partner with HR team to ensure employee data is accurate.
• Participate in internal and external audits as needed.
• Provide support to leadership in timekeeping and reporting requirements.
• Ensure benefit and FMLA/CFRA/PFL information is managed passed on for proper payroll processing.
• Participate in functional staff meetings and provides HR insights on business issues when necessary. Support and champion organizational changes and talent initiatives.
• Assists with projects and/or participates as a project team member on Company-wide initiatives involving HR. Supports implementation of HR policies and procedures, as well as assessing the effectiveness of these programs. Ensures policies and procedures are compliant with all applicable state and federal regulations.

Job Skills & Abilities:

• Strong numerical aptitude and attention to detail.

• Excellent communication skills, both verbal and written.

• Good time management and organizational skills.

• Working knowledge of relevant legal regulations and understanding of union contracts.

• Able to prioritize and manage multiple projects at the same time effectively.
• Ability to maintain confidentiality and exercise extreme discretion.

• Working knowledge of the major areas of Human Resources such as recruiting, benefits, compliance, employee relations in a union environment, training and payroll, etc.
• Demonstrated interest and aptitude for professional learning and HR career development.
• Excellent interpersonal skills to handle sensitive and confidential situations and provide exceptional service to internal and external customers.
• Ability to work independently and as part of a team.
• Demonstrated proficiency with MS Office (Excel, Word, and PowerPoint, etc.) and HR systems such as ADP Workforce Now. Ability to learn and maintain proficiency in new systems as required.
• Familiarity with, and ability to maintain compliance with, federal, applicable state and local employment/benefit laws and regulations, and recommended best practices.
• Labor relations experience and understanding of how to read and interpret a union contract.

Education and Experience:

• Associate’s Degree in Human Resources, Business, or closely related field.
• Minimum of two (2) years’ experience as a Payroll Administrator and/or Human Resources Generalist or Specialist.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to access and navigate each department at organizations’ facilities.

NHBB is an equal opportunity employer. All applicants will be considered for employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or other protected characteristics.

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