Project Manager - Open Invite to Apply at Advent LLC – Nashville, Tennessee

**Please note we are not currently hiring for this position but always accepting applications.**

The role of the Project Manager (PM) is to oversee, plan, execute, and finalize projects according to strict quality standards, deadlines and within budget while maintaining high levels of quality, safety and customer satisfaction. The SPM serves as the leader of the execution of the project and is supported by team members to carry out day to day tasks. This includes acquiring resources and coordinating the efforts of team members and subcontractors in order to deliver projects according to plan and budget. This position reports to the SVP of Client Experience.

Key Functions:

The following are indicative of the essential functions required to perform this job successfully.

• Works in collaboration with the Design Director to lead the project from start to finish
• Responsible for the oversight of other roles on the Project Team
• Strategically consults and adds value to the internal team related to project execution
• Meetings: Schedule and facilitation of meetings and/or presentations (internal/external) includingestablishing meeting agendas, meeting documentation, management of DRIs, and required
• follow-up; Coordination of travel for project team as needed; Responsible for special design event coordination which could include hosting of sandboxes, site visits, prototype presentations, etc. in collaboration with the Design Director
• Budget: Management of project margin with regards to the overall scope and contract of the given project(s) and responsible for communicating with internal and external teams on financial implications that may arise throughout the lifetime of a project; Management of project margin by
• tracking expenses and internal resource utilization through weekly and monthly reporting and Margin Assessment Tools
• Contract Management: Responsible for collaboration with Sales and Legal Teams on review of contract; Creation and modification of Production Quotes, Change Orders, Payment Applications and any other required documentation
• Project Schedules: Responsible for development, modification (as needed), delivery (internal and external) and execution of the Project Schedule throughout the lifecycle of the project. May require integration of project schedule with overall construction schedule
• Resource Management: Internal management of design, story, fabrication and installation resources based on project schedule, scope, and budget
• Client Feedback: Obtain client feedback, disseminate, monitor/vet/validate completion and execution of feedback within designs in collaboration with Design Lead
• Content Assimilation: Responsible for oversight of Content Assimilation Process in collaboration with Story Team
• Invoicing and Payment: Responsible for invoicing clients as specified by contract. Responsible for vendor payment at the project level.
• Responsible for individual monthly expense reporting
• Project Closeout: Responsible for development and delivery of closing documentation set, final project financial report, materials archive and project completion summaries
• Perform other duties as assigned

Primary Softwares (You will definitely use these daily):

Mac Platform

Salesforce

Google Suite

Keynote

Zoom

Slack

Experience:

5-10 years of relevant experience is required

Bachelor’s Degree or Equivalent Degree required

Key Skills and Abilities:

Strong initiative, eagerness, and assertiveness

Ability to listen to understand

Strong work ethic

Ability to think logically

Creative problem-solving ability

Willingness to take on new tasks and learn new skills

Well organized

Physical Demands:

Reaching, standing, walking, lifting, grasping, talking, hearing and repetitive motion.

Primarily office-based work—exerting up to 10 pounds of force occasionally, sits or stands.

Close visual acuity to perform activities at distances close to the eye.

Subject to activities that occur inside and outside, heat and noise.

When working in the office, not substantially exposed to adverse environmental conditions.

Travel Requirements:

Typically 0-10 trips per year, 1-3 days per trip.

Location:

This is an in-person or remote position based at our Nashville HQ office. We believe in flexible working arrangements, but also the value of in-person collaboration. Our team spends 4 out of 5 days a week in the office when possible.