Document Control Administrator at Spitzer Industries – Brookshire, Texas

1.0 SUMMARY OF DUTIES

Oversee and manage the process of distribution and maintenance of controlled documentation using a document control system.

2.0 REPORTS TO / SUPERVISES

Reports To: Site Operations Vice President, Project Manager

Supervises: Document Control Clerks

3.0 RESPONSIBILITIES

This position will have the following general/minimum responsibilities:

• Responsible for collecting quality documents (ITP, WPS, NDE Proc., etc.) and submitting with transmittal to clients for approval.
• Create quality/document index for the project as required to comply with each project document control requirements and specifications.
• After quality documents are returned approved, stamp AFC stamp, add job number, date and initials and enter on drawing register. Issue out appropriate copies to shop and QC.
• Generate data book table of contents for all jobs according to project requirements and instruct document team to begin data book binder to add data to as it becomes available.
• Create Project Manager check list in project folder, assigning SII serial number.
• Create and updated client furnished material spreadsheet from client delivery tickets. Send out email notification to project management, production, QC and client after delivery is recorded and scan into project.
• Enter MTR’s into SII MTR data base, assign SII code number and maintain MTR using project specific requirements.
• Maintain controlled copy of Quality Manual and Operating Procedures. Issue controlled and uncontrolled copies per request.
• Assist with implementation of operating procedures and local work instructions.
• Maintain network folders and assist with client audits
• Coordinate review of reports, MTR’s, data books with on-site client inspectors. Achieve final approval of books and send to clients.
• Oversee production and manage workforce of document control clerks.

4.0 EDUCATION / EXPERIENCE / KNOWLEDGE

The following education, experience and knowledge are preferred for this position:

• High School Diploma or its equivalent.
• Ten years of experience in the field or related area; five or more years of subsea detailed documentation preferred.
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe
• Good customer relations skills.

5.0 WORK ENVIRONMENT/PHYSICAL DEMANDS

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• May involve trips to shop and to other offices in the facility. Some exposure to possible shop hazards including high noise, heavy machinery and shop traffic.