Office Assistant at Chilton and Leste Management Inc – Moorpark, California

We are seeking a Full-time Caregiving Office Assistant for a busy Healthcare agency in Moorpark. We are a fast-paced, friendly, and family-oriented office. The right candidate will be a fast learner, organized, able to retain information and direction, and maintain a kind and positive attitude while supporting both caregivers and clients.

This role supports the caregiving department with scheduling, caregiver coordination, documentation, and administrative support to help ensure high-quality care and smooth daily operations.

Work hours are in-person, Monday through Friday, 8:30am–5:00pm.
On-call availability may be required, including occasional weekends.

We offer a Full-time Benefits package, which includes Health, Dental, Life, Vision, and Chiropractic Insurance, as well as Sick, Holiday, and Vacation benefits.

Duties and Responsibilities:

• Provide administrative support to the caregiving department to ensure quality care standards are maintained
  
• Maintain caregiver schedules to ensure continuity of care and alignment with client needs
  
• Resolve scheduling conflicts, emergencies, and caregiver call-outs as they arise
  
• Confirm caregiver shifts and update caregiver availability on an ongoing basis
  
• Review care logs for completeness and accuracy and finalize employee hours daily for payroll processing
  
• Maintain documentation and update records in the Clearcare system according to company policy
  
• Assist with recruiting, hiring, and onboarding new caregivers
  
• Perform background checks and reference screenings as part of the hiring process
  
• Ensure caregiver files remain compliant with training and credentialing requirements
  
• Maintain positive relationships with caregivers and clients and respond to inquiries in a timely manner
  
• Communicate with the Caregiving Coordinator regarding scheduling updates, caregiver availability, and reported issues
  
• Assist in improving care coordination and operational procedures when needed
  
• Serve as back-up for the Caregiving Coordinator when necessary
  
• Participate in scheduled on-call duties as required
  
• Maintain strict confidentiality and comply with HIPAA privacy policies
  
• Understand and fulfill responsibilities as a mandated reporter for suspected elder or dependent adult abuse
  
• Perform additional projects and administrative tasks as assigned

Qualifications Needed:

• Education or previous experience in business administration, office management, or healthcare administration preferred
  
• Strong computer skills and ability to learn scheduling and documentation systems
  
• Excellent organizational, multi-tasking, and time management skills
  
• Strong written and verbal communication skills
  
• Ability to work independently and within a team environment
  
• Ability to read, write, and follow oral and written instructions
  
• Must be at least 18 years of age
  
• Must have clear fingerprint clearance
  
• Must complete a statement of prior criminal convictions
  
• Must have reliable transportation
  
• Must have a valid California Driver’s License and proof of auto insurance
  
• Two verifiable professional references required