Project Manager, Security at Lucas Museum of Narrative Art – Los Angeles, California

POSITION SUMMARY

The Project Manager provides vital support to the Lucas Museum of Narrative Art by coordinating day-to-day project operations for the Security Department while closely interfacing with the Director’s Office. This role ensures crossdepartmental alignment by maintaining project documentation, tracking timelines and milestones, preparing materials for institutionwide and departmental meetings, and flagging issues that may affect schedules or dependencies. The Project Manager will also support the Chief Security Officer and Security Manager with collecting and analysis of third-party security contractors with daily hour reports, invoicing, performance KPI’s etc.

Working collaboratively with teams across the museum, the Project Manager helps maintain momentum on major initiatives by driving project execution, ensuring accurate and timely updates, and supporting accountability to established plans. The position requires strong attention to detail, the ability to manage multiple priorities, and a commitment to fostering transparency,

communication, and collaboration.

The ideal candidate is a proactive problem solver and exceptional communicator who thrives in dynamic cultural environments. This role also demands sound judgment, adaptability, and the ability to build strong relationships across diverse teams. A solid understanding of museum operations—combined with administrative expertise, strategic thinking, and strong project and time-management skills—is essential. Responsibilities include managing confidential and timesensitive materials, supporting daily administrative needs, and assisting with scheduling or logistical coordination as required.

This is a 9-month term opportunity.

• Project Management: Manages projects anticipating department needs. This includes planning, executing, and tracking progress to ensure alignment with strategic goals along with compiling SOP’s, Plans & Policies content. Ensure all projects are produced to the highest quality standard
• Communication and Coordination: Manages correspondence and communications effectively. Engages collaboratively across various museum departments, especially with the Director’s office, People & Culture, Finance, and Information Technology
• Budgeting and Reporting: Assist in the budgeting process and monthly reporting for the People and Culture department. Ensures timely execution of financial responsibilities such as expense reconciliation
• Meeting Logistics: Manages and supports with scheduling, meeting logistics, preparing agendas, and coordinating technical requirements
• Strategic Initiative Support: In partnership with the CSO and Security Manager, monitor and report on the execution of the department’s strategic priorities
• Confidential Support: Provide high-level confidential support related to the professional responsibilities of the CSO, Security Manager, and Director’s Office. Evaluate incoming requests and materials to prioritize alignment with department goals

• Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision.
• Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others to achieve the best output possible.
• Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders.
• Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity.
• Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely.

• Building Trust & Relationship Management

• Accountable Ownership and clearly shares information and the "why" behind decisions.
• Asks for and values the opinions of others. Displays empathy when listening.
• Acknowledges when trust has been broken and focuses on rebuilding.
• Relates comfortably with people across levels, functions, cultures, and geographies. Identifies interpersonal and group dynamics and reacts effectively.

• Accountable Ownership

• Takes ownership of outcomes, positive or negative, without blaming others within the team or cross-functionally.
• Recognizes when they are not approaching a situation with accountability but instead with a blame mindset.
• Takes accountability for assigned tasks and executes on deliverables in a timely manner.

• Strategic Alignment & Execution

• Contributes to the organization by understanding and aligning actions with the organization's goals, core functions, needs, and values.
• Seeks out and incorporates multiple perspectives, experiences, and industry trends to develop a holistic perspective. Operationalizes ideas within the business model.
• Displays critical thinking when faced with a challenge by asking probing questions and looking for connections.