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Administrative Assistant II (Part-Time) in Philadelphia, Pennsylvania at Community College of Philadelphia

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Community College of Philadelphia
Philadelphia, Pennsylvania, 19130, United States
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Job Description

Posting Details
Position Information
Position TitleAdministrative Assistant II (Part-Time)
Requisition NumberSCL00423
General Description
The Administrative Assistant II (Part-time) position provides general administrative support to the Director, Student Success and Retention and the department. This position performs routine and complex duties and responsibilities, while working independently and collaboratively with office staff to ensure timely and effective office operations. Other responsibilities include handling all clerical duties as assigned, including typing, creating and maintaining spreadsheets, and data entry.

This is a part-time on-site position with work hours not to exceed 25 hours per week. Required days in the office are Fridays during the academic year and Thursdays during summer schedule.
College Intro
Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.
Specific Responsibilities
  • Provide administrative support to the Director, Student Success and Retention and the Student Success and Retention team.
  • Prepare and maintain reports using MS Excel Word, and Starfish.
  • Assist with simple research projects as assigned, gathering and compiling information and preparing reports using MS Excel Word, and Starfish.
  • Assist in the preparation of presentations using PowerPoint.
  • Respond effectively to shifting priorities as needed in the office and the division.
  • Respond to internal and external inquiries, redirecting calls and taking accurate messages.
  • Maintain department scheduling and calendar logistics such as updating progress survey dates, trainings, and office events.
  • Handles logistics for office events such as creating flyers, room reservations, RSVP lists, and ordering food and supplies.
  • Works with Systems Analysts and Director to produce and publish the progress survey calendar and handle website edits.
  • Performs annual outreach to departments to ensure proper updates are made to Starfish services/resources.
  • Oversee the Complete with 15 application process.
  • Triage student, staff, and faculty inquiries for the office.
  • Collaborate with faculty, staff, and administrators at all levels to ensure timely and effective office operations.
  • Periodically assist with other departmental projects and College committees as assigned.
  • Perform assigned duties in a manner consistent with the mission, goals, and core values of the College.
  • Maintain sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds.
  • Perform other duties as assigned.
Minimum Qualifications
  • High School diploma or its equivalent (e.g. GED) required.
  • Two (2) years of relevant work experience in an office setting required.
  • Demonstrated ability to handle multiple tasks with strong organizational skills required.
  • Ability to communicate effectively both verbally and in writing required.
  • Ability to provide excellent customer service to internal and external stakeholders via telephone and email required.
  • Ability to maintain confidentiality of students’ records and information required.
  • Ability to maintain sensitivity, understanding and respect for a diverse academic environment inclusive of students, faculty and staff of varying social economic, cultural, ideological and ethnic backgrounds required.
Preferred Qualifications
  • Associate’s Degree preferred. Any and all degree(s) must be from a regionally accredited institution of higher learning.
  • Demonstrated proficiency using Microsoft Excel Word PowerPoint, Canva, and Starfish preferred.
  • Prior experience using the Banner system preferred.
Work LocationMain Campus
Benefits Summary
Benefits:
“Success Starts Here” at Community College of Philadelphia. We recognize that our success as a college and the success of our students starts with our employees. Our employees are vital to our success. Our total compensation package includes a comprehensive offer of benefits that are unrivaled by most.

Full-time faculty and staff benefits include:
• College-paid medical, dental, drug, life and disability insurance
• Tuition remission (for classes at the college)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution with employee contribution 5%
• Flexible spending accounts
• Paid vacation, holiday and personal time
• Partial remote work schedule for remote work eligible positions

Additional College benefits:
• Winter break: 1 week around the third week in December and New Years
• Spring Break: 1 week in March
• Summer Hours: 4-day work week (closed on Fridays) from the 2nd week in May through the 3rd week in August
For More information about the College benefits and eligibility based on employee class, please visit: https://www.myccp.online/human-resources/benefits-eligibility
Salary Grade or Rank5
Min Salary$ 24.00
Max Salary$ 36.72
Job Posting Open Date04/30/2026
Job Posting Close Date
Type of PositionClassified
Job Category
Employment Status Part-Time
Special Instructions to Applicants
Interested candidates should complete an online application.

  • Cover Letter of interest and resume required.
  • Name and contact information of 3 references required.
  • Employment offers are contingent upon successful completion of background checks in accordance with PA Child Protective Services Law.
  • Must be legally eligible to work in the U.S.

Community College of Philadelphia is an equal opportunity employer and does not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, status as a Vietnam Era Veteran or disabled veteran or any other status protected by law, in matters pertaining to employment.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about Community College of Philadelphia?
    • CareerBuilder.com
    • HigherEdJobs.com
    • LinkedIn
    • Indeed.com
    • InsideHigherEd.com
    • Community College of Philadelphia Website
    • HBCU Career Center
    • Higher Education Recruitment Consortium (HERC)
  2. * If your answer to the above question is Other, please note the source below. If this question does not apply to you, enter N/A.

    (Open Ended Question)

  3. * What is the highest level of education you have completed?
    • No Response
    • High School/GED
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate
    • Other
  4. * Do you have two (2) years of relevant work experience in an office setting?
    • Yes
    • No
  5. * Do you have prior experience working with Banner or equivalent student information system?
    • Yes
    • No
  6. * Do you have previous customer service experience?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

    Job Location

    Philadelphia, Pennsylvania, 19130, United States

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