Assistant Project Manager (1004) - Must Have HVAC Experience in Chicago, Illinois at Admiral Heating and Ventilating

Company Overview
Admiral Heating has been a trusted leader in commercial and industrial HVAC solutions in the Chicagoland area for over 70 years. Specializing in union construction projects and service work, we partner with contractors, developers, and building owners to deliver custom engineered heating, ventilation, and air conditioning solutions. Our reputation is built on quality workmanship, deep industry relationships, and a commitment to long-term customer success.

Admiral Heating operates on the EOS (Entrepreneur Operating System). We exemplify our Core Values: Safety and Quality First, Intensely Diligent, Own it!, Innovative Approach, Humbly Proud (of our reputation), and Exceed Expectations, and require adherence of every employee.

Job Duties and Responsibilities:

• Assist Project Manager in overseeing projects to meet budget, schedule, progress tracking, and customer satisfaction goals.
• Liaise with Accounting to verify that the certificate of insurance has been processed before stepping onto project (AHV and Subcontractors).
• Assist with procuring materials, equipment and subcontractors. Issue change orders for any work requested outside of scope. Identify cost-effective measures when projects are over budget.
• Provide all end-of-project closeout documents (e.g., As-Builts, Operation and Maintenance Manuals, Testing and Balancing Reports, Warranty Letters, Startup Sheets, Commissioning Reports, etc.).
• Prepare and assist with billing documentation, including schedules of values and monthly billings
• Maintain and organize project files, ensuring proper documentation and archiving
• Coordinate with Field Foremen and internal departments (Service, Shipping, Accounting)
• Assist with scheduling and attending job site meetings, walkthroughs, and inspections
• Communicate with clients, subcontractors, and vendors to support project execution
• Participate in project turnover meetings and internal coordination meetings
• Ensure compliance with safety standards, coordinating with Safety personnel when needed.

• Bachelor’s degree in project management, construction management, engineering, finance or business from an accredited college or university a plus.
• 5 plus years of experience.
• Knowledge of HVAC and piping.
• Excellent verbal/written communication, organizational and time management skills, with a strong attention to detail.
• Excellent time management and organizational skills.
• Self-Motivated, with the ability to work with little or no supervision.
• Strong level of attention to detail.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others understand your vision.
• Ability to manage and prioritize multiple projects and deadlines.
• Work and communicate effectively with individuals at all levels, including executives.
• Fluent with Microsoft Office Suite.

• Environment: Work is performed primarily in a standard office environment.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

• Base Salary range: $75,000 - $90,000
• Bonus and Profit Sharing up to 30% of base salary
• Fidelity 401k Plan with all fees paid by Admiral
• 401k Safe Harbor Match of 4%
• BCBS PPO and HMO Health Insurance Options (Admiral pays 75%)
• Dental and Vision Plans (Admiral pays 75%)
• Tuition Reimbursement
• Generous PTO Policy
• Paid Holiday’s
• 100% Admiral paid Long and Short Term and Short
• $20,000 Admiral Paid Life Insurance
• Flexible Spending and Dependent Care Accounts
• Employee Assistance Plan
• CTA and Parking Reimbursement
• Employee events throughout the year

This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.