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Facilities Admin Specialist at Ubiquity Global Services US, Inc. – Biñan, Calabarzon

Ubiquity Global Services US, Inc.
Biñan, Calabarzon, 83J2+J4F, Philippines
Posted on
Updated on
Job Function:Admin/Clerical/SecretarialEmployment Type:Full-Time

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About This Position

Facilities Admin Specialist
  • Perform various administrative tasks, including handling emails, letters, filing, and correspondence.
  • Maintain accurate records and ensure the confidentiality of files and documents.
  • Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.
  • Handle phone calls professionally, manage emails, and prioritize correspondence.
  • Prepare presentations, documents, and back-office paperwork as needed.
  • Manage external business and client relations/visits.
  • Oversee contracts and providers for services such as security, parking, cleaning, transportation and concessionaires.
  • Assist in monitoring of maintenance and repair of facilities (in rare cases where MST is not
    around)
  • Coordinate the work of contractors.
  • Coordinate multiple projects to meet deadlines and project plans.
  • Generate and present regular reports and reviews of facility-related budgets, contracts, expenditures (RFPS), and purchases.
  • Monitor contractors and ensure that assigned work is completed satisfactorily.
  • Monitor and request various supplies (office, cleaning, and other operations-related items).
  • Conduct special projects and other administrative functions as assigned.

Job Location

Biñan, Calabarzon, 83J2+J4F, Philippines
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Job Location

This job is located in the Biñan, Calabarzon, 83J2+J4F, Philippines region.

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