Business Administrator at Wire3 – Daytona Beach, Florida
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About This Position
Wire 3 is dedicated to providing affordable, high-speed, and high-bandwidth internet services to households in our local communities. Our mission is to not only deliver the best internet experience in Florida but also provide the exceptional customer care our customers deserve. With cutting-edge fiber optic technology at its core, Wire 3 ensures ultra-fast, reliable connections, minimizing disruptions, and maximizing your online experience.
Backed by private equity, Wire 3 is on an exciting trajectory of rapid growth. We’re actively seeking driven, talented individuals to join our team of passionate and collaborative professionals who share a common vision of excellence. If you’re looking to be part of a dynamic and fast-growing organization, we’d love for you to help us continue delivering industry-leading service to our customers.
JOB OVERVIEW:
The Business Administrator plays a critical role in supporting the daily operations of Wire 3 by facilitating efficient administrative processes and providing high-level support to employees and leadership. This in-office position is responsible for managing office operations, coordinating administrative and operational functions, supporting light human resources activities, and proactively addressing executive and organizational needs in a fast-paced, growth-driven environment. The ideal candidate is a highly organized, tech-savvy professional who exercises discretion, anticipates needs, and takes pride in keeping the organization running smoothly.
RESPONSIBILITIES:
- Provide comprehensive administrative support including calendar management, meeting coordination, travel planning, expense reporting, and preparation of presentations, reports, and correspondence
- Act as a liaison to ensure timely communication and follow-up on key initiatives, both internally and externally
- Manage and prioritize requests, ensuring deadlines and business objectives are met
- Oversee daily office operations, including maintaining office organization, coordinating facility needs, and ensuring a productive and professional work environment
- Manage office vendors, service providers, and supply inventory; negotiate pricing and ensure cost-effective purchasing practices
- Assist with budgeting processes, track departmental expenses, and support financial reporting and invoice processing
- Coordinate company meetings, events, and team activities, including logistics, materials, and communication
- Support light HR functions including onboarding coordination, new hire paperwork, employee record maintenance, and benefits administration support
- Facilitate onboarding and offboarding processes, ensuring all documentation, system access, and compliance requirements are completed accurately and on time
- Utilize ADP or similar HRIS/payroll systems to maintain employee data, assist with reporting, and support payroll-related administrative tasks
- Perform Remote Online Notarization (RON) in accordance with Florida law for employment and business documentation, ensuring accuracy and compliance
- Maintain strict confidentiality of sensitive employee, financial, and business information
- Assist in developing, documenting, and improving administrative processes and standard operating procedures
- Support cross-functional teams with administrative coordination, reporting, and project execution as needed
- Monitor compliance with company policies, assist with internal audits, and ensure proper documentation and recordkeeping
- Identify opportunities for operational efficiencies and proactively implement improvements
- Provide general operational support to leadership and executives, anticipating needs and resolving issues before escalation
- Assist employees in and out of the office with mail, deliveries, scanning, copying, notarization, and similar duties
- Perform other duties and responsibilities as assigned
REQUIRED SKILLS / ABILITIES:
- Strong organizational and multitasking skills with exceptional attention to detail
- Excellent written and verbal communication abilities with a professional and polished presence
- Ability to manage competing priorities and support executive-level needs with professionalism and discretion
- High level of comfort with technology and the ability to quickly learn new platforms and systems
- Proficiency in Microsoft Office, Google Workspace, and other standard business productivity tools
- Familiarity with ADP or similar HRIS/payroll platforms required
- Strong problem-solving skills with a proactive, solutions-oriented mindset
- Ability to maintain strict confidentiality and exercise sound judgment in sensitive situations
EDUCATION / EXPERIENCE:
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred; equivalent experience considered
- 3+ years of experience in administrative, office management, or business operations roles required
- Exposure to basic HR functions including onboarding, recordkeeping, or benefits coordination preferred
- Experience using ADP or a similar HR/payroll system required
- Must currently hold, or immediately upon hire apply to obtain, a commissioned Florida Notary Public designation with Remote Online Notarization (RON) authorization
PHYSICAL REQUIREMENTS:
- This is a primarily in-office position requiring a high level of responsiveness and availability during standard business hours
- Prolonged periods of sitting at a desk and working on a computer
- Ability to occasionally lift and carry up to 25 lbs. for mail, supply deliveries, and office needs
- Ability to move throughout the office to support daily operational tasks
BENEFITS:
- Salary
- Company-paid premiums for medical, dental, and vision insurance for you and your dependents
- Dynamic environment with diverse growth opportunities
- Emphasis on learning and development to support career and personal growth
- Work-life balance 120 hours paid time off (PTO) after 90-day probation period
- 40 hours of paid sick leave
- 6 major paid holidays off
- 401(k) plan with company match.
EOE STATEMENT:
Wire 3 is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Wire 3 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Wire 3 are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national origin, disability status, veteran status, domestic violence victim status or any other characteristic protected by the laws or regulations in the locations we operate. Wire 3 will not tolerate discrimination or harassment based on any of these characteristics. Wire 3 encourages applicants of all ages.
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Job Location
Job Location
This job is located in the Daytona Beach, Florida, 32114, United States region.