Regulatory Affairs Specialist in San Clemente, California at Custom Flavors

Position Summary and Purpose: The Regulatory Affairs Specialist works individually and with a team to request, receive, verify and send documents needed for Regulatory compliance. They regularly work on managing and documenting information and must be adept at working with databases and other information management tools.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Communicate with internal departments and external departments for document requests
• Contact vendors for regulatory documentation, review for completeness, and accuracy
• Utilize supplier compliance software to upload, download and organize files
• Create, update, and provide documentation to customers (Technical Data Sheets, compliance documents, etc.)
• Organize and retrieve necessary documents upon request (physical and digital)
• Communicates with certification bodies for organic, kosher, BRC, etc.
• Complete Alcohol and Tobacco Tax Bureau (TTB) drawback and formula submissions
• Identify and interpret relevant regulatory guidelines
• Assist internal departments in meeting compliance requirements
• Ensure ongoing compliance by staying current with relevant regulations and best practices
• Perform additional duties as assigned

Required Skills:

• Ability to effectively communicate with all colleagues, levels of management, vendors, and customers
• Detail-oriented with the ability to manage concurrent projects
• Intermediate understanding of Microsoft Office and applicable standard operating procedures
• Ability to type 40 words per minute

Physical Demands

The physical responsibilities described here must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, bend, as well as talk and hear. Specific vision abilities required by this job include close vision. Must be able to regularly use hands to handle or feel objects, tools, or controls, reach with hands and arms, and climb stairs. The position requires the ability to occasionally lift, push or pull office products and supplies, up to 25 pounds.

Working conditions

The position works in an office setting. This role routinely uses standard office equipment such as computers, phones, filing cabinets and fax machines. The noise level in the work environment is moderate.

Position Type / Expected Hours of Work

This is a full-time position, typically working remotely Monday and Friday while working onsite Tuesday through Thursday. Standard days and hours of work are Monday through Friday, 8:00am – 4:30pm.

Education and Experience

• High school diploma and 2+ years of Regulatory experience in the food industry or bachelor's degree in food science with 1+ years of Regulatory experience in the food industry required
• Experience with Organic Certification & Kosher Certification required
• HACCP Certification; GFSI Certification preferred