Receptionist at Inspire – Newburgh, New York

Basic Functions:

The School Receptionist serves as the first point of contact for the school. This role supports a welcoming and professional environment by greeting visitors, managing incoming communications, maintaining office operations, and supporting school staff with clerical duties. This is a full work-year position.

Essential Functions:

• Greet and assist students, parents, staff, and visitors in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate individuals.
• Maintain visitor logs and issue visitor badges according to school safety procedures.
• Monitor front entry and ensure security protocols are followed.
• Provide clerical support to school staff (e.g., copying, filing, data entry).
• Manage the delivery and distribution of mail, packages, and internal communications.
• Assist with maintaining and updating student contact information and directories.
• Assist with attendance tracking and late arrival documentation.
• Support emergency protocols and communicate announcements when needed.
• Assist with ordering and inventory of office supplies and forms.
• Assist with event preparation, registration, and communication to families as needed.

Qualifications:

• H.S. diploma or equivalent; associate degree or related coursework preferred.
• Prior experience in a school or office setting preferred
• Demonstrated experience with Microsoft Office Suite and general office equipment
• Ability to independently manage routine administrative tasks.
• Strong verbal and written communication skills
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Proven ability to work independently and collaboratively in a fast-paced environment.
• Bilingual skills in Spanish preferred.
• Experience working with special education system and/or students with disabilities preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
• Sitting for extended periods of time.
• Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
• Hearing and speaking to exchange information in person or on the telephone.
• Seeing to read, prepare and ensure the accuracy of documents.