Accounts Payable Specialist at ASMG – West Springfield, Massachusetts

Position Title: Accounts Payable Specialist
Location: West Springfield, MA
Job Category: MA Office

Pay Range: $26.00 - $30.00
Salary Interval: Hourly
Application Instructions

All States Materials Group ® is a regional leader in road building, pavement preservation and distribution of road materials. We see the exciting in what most take for granted: the roads we drive on every day. We strive to be the best at what we do, and we seek to do it better every day, in a safe, environmentally responsible, and technologically advanced way.

Position Description

The accounts payable professional is a skilled operational accounting position that is responsible for full-cycle processing of accounts payable, including, but not limited to receiving, coding, entering, filing, and paying invoices.

Essential Functions:

1. Review of all invoices for adequate documentation and approval
2. Determination of general ledger accounts, job numbers, and other identifying information to accurately process invoices
3. Daily entry of a high volume of invoices
4. Ensure all vendor information is accurate and up to date
5. Ensuring all emails are reviewed and addressed in a timely manner
6. Monitoring of accounts payable reports to ensure that invoices are paid timely
7. Weekly processing of payments to vendors – checks, EFT, Nvoicepay
8. Monthly reconciliation of all Corporate Credit card Statements
9. Responsible for various time sensitive monthly processes
10. Regular communication with members of the organization and outside vendors
11. Annual processing of 1099 Forms
12. Other duties as assigned

Position Requirements

1. Minimum of 2 years knowledge of accounts payable processes
2. High school diploma required, AS in Accounting preferred.
3. Proactive nature, with a sense of urgency to handle multiple tasks and deadlines in a fast-paced, ever- changing work environment
4. Analytical focus to be able to identify trends, discover causes of variances, and identify improvement opportunities
5. Intermediate skills with standard office software (MS Excel, MS Word, MS Outlook)
6. Ability to analyze and follow detailed procedures, propose new procedures as needed
7. Excellent oral and written communication skills
8. Ability to work overtime as needed
9. Willingness to rotate into other operational accounting areas and to support other team members as required
10. Strong communication skills

What we offer

1. Work life balance, flexibility, generosity, and compassion
2. Mature, stable and reliable industry, yet exciting and interesting work
3. Competitive PTO and holiday structure
4. 401(k) with guaranteed and discretionary company contributions
5. Professional development opportunities

The physical demands described below are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee is frequently required to:

1. Sit for extended periods.
2. See, hear, use hands, and reach with hands and arms.
3. Handle objects, feel, talk, and listen.
4. Stand, walk, climb stairs, stoop, bend, twist, kneel, and crouch.
5. Sit for an hour or more at a time as needed.

Equal Opportunity Employer

The Company maintains a policy of non-discrimination and is fully committed to the principles of equality in employment and opportunity for all employees. It is the continuing policy to recruit and employ the best qualified individuals without discrimination because of race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, pregnancy, physical or mental disability, protected military or veteran status, and/or any other protected characteristic as established by law.

This policy of Equal Employment Opportunity applies to all policies and procedures relating to personnel actions such as, but not limited to, recruitment and hiring, working conditions, benefits and compensation, training, apprenticeship, performance appraisals, promotion, transfer, discipline, termination and any and all other terms and conditions of employment. Decisions with regard to the above will be based on job related criteria, individual merit and qualifications.

It is the policy of the Company not to discriminate on the basis of gender, age, race, color, religious creed, national origin, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, physical or mental disability, and/or protected military or veteran status or other protected bases with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company. The Company will continue to take affirmative action to employ and advance in employment women, minorities, individuals with disabilities, and protected veterans and to treat qualified individuals without discrimination based upon their gender, race, sexual orientation, gender identity, physical or mental disability, or protected veteran statuses, in all employment practices.

1. Minimum of 2 years knowledge of accounts payable processes
2. High school diploma required, AS in Accounting preferred.
3. Proactive nature, with a sense of urgency to handle multiple tasks and deadlines in a fast-paced, ever- changing work environment
4. Analytical focus to be able to identify trends, discover causes of variances, and identify improvement opportunities
5. Intermediate skills with standard office software (MS Excel, MS Word, MS Outlook)
6. Ability to analyze and follow detailed procedures, propose new procedures as needed
7. Excellent oral and written communication skills
8. Ability to work overtime as needed
9. Willingness to rotate into other operational accounting areas and to support other team members as required
10. Strong communication skills

What we offer

1. Work life balance, flexibility, generosity, and compassion
2. Mature, stable and reliable industry, yet exciting and interesting work
3. Competitive PTO and holiday structure
4. 401(k) with guaranteed and discretionary company contributions
5. Professional development opportunities

The physical demands described below are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee is frequently required to:

1. Sit for extended periods.
2. See, hear, use hands, and reach with hands and arms.
3. Handle objects, feel, talk, and listen.
4. Stand, walk, climb stairs, stoop, bend, twist, kneel, and crouch.
5. Sit for an hour or more at a time as needed.