Emergency Manager at Waterbury Hospital – Waterbury, Connecticut

SCOPE OF POSITION:

The Emergency Manager reports directly to the Director of Security and Emergency Management and is responsible for ensuring organizational compliance with environmental and safety, laws and regulations. These responsibilities include but are not limited to the following: completing relevant accident investigations related to EOC; providing ongoing safety in-service training and monitoring, conducting safety surveillance/audits at hospital sites, work with regulatory agencies and/or new regulations to ensure organizational compliance which may require drafting and implementing new policies and programs. Chair of the Waterbury Health EOC Safety Committee. Implements and monitors employee compliance programs relative to State and Federal regulations. Coordinating Emergency Management exercises, Hazard Vulnerability Assessment, updating the Emergency Operations Plan. Emergency Notification System and managing the Decontamination and Evacuation Teams (HERT).

RESPONSIBILITIES:

Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.

1. Works with departmental leaders in identifying and developing corrective action plans for reported employee accidents or other workplace safety issues.
2. Knowledge of OSHA standards and maintains compliance with all regulatory requirements such as MSDS, personal protective equipment etc.
3. Participates in root cause analysis investigations of employee injuries or environmental incidents.
4. Investigates and analyzes actual and potential risks in the facility. Reviews collated data to identify trends and makes recommendations for corrective action as appropriate.
5. Prepares and distributes reports regarding trends/patterns and findings for analysis.
6. Provides regular reports to the Safety Committee and EOC Committee’s.
7. Participates on other committees as assigned.
8. Completes Annual Report with data from all areas of the AOC as compiled from sub-committee chairs:

• Environment of Care Safety
• Security
• Utilities Management
• Life Safety
• Medical Equipment
• Hazards Material and Waste Management
• Emergency Management

1. Reports to the Performance improvement Steering Committee
2. Conduct safety inspections in accordance with TJC standards and complete all documentation, reports, and W.O.’s
3. Reports safety inspection findings to the appropriate individuals within 5 days of the inspection and safety hazards immediately and develops plan to remediate negative inspection findings for hospital sites and other off sites if appropriate.
4. Ensure that all units EOC Rounds work orders are completed.
5. Determine if Interim Life Safety measures are needed and develops education to deliver staff.
6. Update New Hire Orientation and Annual Mandatory Education information as needed and in accordance with TJC, State and Federal Standards.
7. Participates in the development of safety plans, capturing and monitoring data and analyzing data to identify EOC safety issues and trends recommending follow-up action to department or senior leaders in the organization.
8. Draft update and revise environmental safety policies and documents to meet regulatory or organizational requirements.
9. Review all areas of Environment of Care, and the documentation needed, to ensure compliance with not only Joint Commission but other regulatory bodies.
10. Coordinates Emergency Management and Security drills and incidents and reports to the Incidents Command Center when opened.
11. Investigate accidents and reviews incidents in Catalyst that pertain to environmental or equipment issues. Coordinate with Occupational Health for compound events.
12. Responsible for the Safety and Emergency Management reported to the EOC Committee and oversees the remaining indicators for the EOC.
13. Chair of the EOC (Securities, Utilities Management, Bio-Med, S, Hazards Material and Waste Management, Emergency Management and Life Safety) Committee.
14. Distribute safety committee minutes and performance indicators to the EOC Safety Committee 1 week before the meeting.
15. Records meeting minutes
    • Workplace Violence Committee
    • Safety Committee
    • Emergency Management Committee
16. Participates in TJC and State surveys and responsible for EOC follow up

• Surveys, Violation Claims
• Keeps the required needle stick log

1. Collaborate a great working relationship with local, state, federal police, fire, EMS, Public Health, and other agencies.
2. Participates in Emergency Support Function 8 (ESF-8) as a liaison for Waterbury Hospital
3. Participates in Healthcare Coalition Committee
4. Training new/current employees in workplace safety and emergency management procedures. Coordinating/Managing the Hospital Emergency Response Team (HERT) for disaster response.
5. Updating the Emergency Operation Plan
6. All other responsibilities as assigned.

EDUCATION/CERTIFICATION

• Bachelor’s Degree in health-related field preferred.
• Knowledge of safety, emergency management and hazard waste management issues preferably in healthcare a setting is highly desirable.
• OSHA Certification Knowledge or training.
• Hospital Life Safety Education or training.
• Works toward CHEM Certification within 2 years of starting position.

EXPERIENCE

• Two to five (2-5) years of Emergency management or related business experience preferred.

COMPETENCIES

• Develops strong trusting relationships in order to gain support and achieve results.
• Organizational thinking and strategic ability to consult with leaders.
• Critical thinking/problem solving and ability to be self directed and implement decisions.
• Working knowledge of business, healthcare and on boarding, including laws, regulations, best practices and trends.
• Must have the ability to relate with people and have excellent English communication skills both written and verbal.
• Must be proficient in the use of personal computer and familiar with software programs such as Microsoft Word and Excel.
• Must have strong organizational skills and be able to prioritize tasks appropriately.
• Willingness to maintain a flexible work schedule as needed.
• Manages multiple business units in multiple locations.
• Manages multiple conflicting priorities.
• Excellent verbal and written communication skills.