Executive Coordinator at Spooky Nook Sports Inc – Manheim, Pennsylvania

The Executive Coordinator provides high-level administrative and operational support to the President and other members of the executive team as needed, ensuring the efficient execution of daily priorities and long-term initiatives. This role requires exceptional organization, discretion, and communication skills, as well as the ability to manage multiple priorities in a fast-paced environment. The Executive Coordinator serves as a trusted liaison, enabling the President and executive team members to focus on strategic leadership and decision-making.

Benefits

Working at the largest indoor sports complex in North America is an experience that compares to no other. The atmosphere is filled with energetic excitement that provide an uplifting ambience throughout the facility. The Nook takes pride in its friendly, guest-focused team members that make kindness contagious and help others succeed.

As a full-time team member of the Nook, you will enjoy:

• Free family membership to our massive 80,000+ sq. ft. fitness center, including all the equipment you need to fit almost any training program. Membership also includes all group fitness classes.
• Affordable and comprehensive Medical, Dental, and Vision benefits
• Competitive PTO package
• Paid holidays
• 401k program
• 35% discount on food and beverage purchases, including the Forklift and Palate restaurant
• 35% discount on all Nook apparel
• Free child watch (3-hour increments)
• Discounts on academy team programs, birthday parties, personal training, event space rental, and more!
• Local business discounts

Essential Job Functions

• Manage and maintain the President’s calendar, including scheduling meetings, calls, and appointments with internal and external stakeholders
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Prepare, edit, and organize documents, presentations, and correspondence
• Pull and compile financial reports and other data as requested
• Communicate messages and information on behalf of the President with professionalism and confidentiality
• Order office supplies and manage business-related purchases, including Amazon orders
• Prepare meeting agendas, capture meeting notes, and distribute minutes and action items
• Support special projects and initiatives as assigned, tracking progress and deadlines
• Serve as a key point of contact, ensuring timely follow-up and clear communication across teams
• Other duties as assigned by executive team

Basic Qualifications

• 3+ years of experience in an administrative, executive support, or coordination role
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive information with a high level of discretion and professionalism
• Proficiency in Microsoft Office and related business tools (calendar management, document preparation, reporting)
• Ability to prioritize competing demands and adapt to changing needs
• Self-motivated, proactive, and solutions-oriented

Preferred Qualifications

• Experience supporting senior leaders or executives
• Familiarity with financial reporting or expense tracking
• Experience coordinating meetings and travel for leadership teams

Working Conditions

• Work environment: Upbeat, high-energy sports and event complex with heavy foot traffic and frequent large crowds.
• Physical requirements: While performing the duties of this job, the team member will be regularly required to perform physical activity that includes moving about the work area, standing, sitting, bending, reaching with hands and arms, lifting, pushing, pulling, talking, hearing and smelling.
• Lifting requirements: The team member will be required to lift, push, pull, lower and/or move up to 10 lbs regularly, and up to 50 lbs frequently.
• Noise Level: The noise level in this environment is typically variable.