Food & Beverage Administrator at Interlachen Country Club – Edina, Minnesota

The Food & Beverage Administrator plays a key role in supporting restaurant and event operations by owning the administrative work that allows leaders to stay focused on the floor, their teams, and our members. This role is responsible for the organization, systems, and processes that keep the department running smoothly and consistently.

We believe in serving from the heart. We are looking for teammates who embody our values of Honesty, Enthusiasm, Anticipation, Respect, and Teamwork. Our work environment is purpose-driven, fast-paced, and focused on exceeding our members' and team's expectations.

How We Lead

At Interlachen, how you lead is just as important as what you accomplish. These behaviors define what great looks like here.

• Professionalism & Accountability – We take responsibility for our actions and results, address issues directly, and consistently do what we say we’ll do with professionalism and preparation.
• Communication & Feedback – We share context, set expectations, listen to understand, and provide timely feedback that improves performance.
• Member & Team Engagement – We connect meaningfully with members and teammates, collaborate across teams, and take ownership of every experience.
• Leadership Presence – We show up prepared and composed, stay aware of our impact, lead by example, and take ownership of our growth.
• Environment & Standards – We take pride in our club, uphold what we expect, and continuously improve how we operate.

What This Role Owns

Administrative Coordination

• Serve as the central hub for Food & Beverage administration across all outlets
• Drive communication, documentation, and key initiatives forward with strong organization and follow-through
• Partners with the Director of Food and Beverage and across departments (Accounting, Communications, People & Culture) to ensure alignment and execution

Beverage Inventory, Ordering & Vendor Management

• Coordinate ordering and requisition of beverages, supplies, and operating materials
• Maintain organized storage, accurate inventory systems, and consistent counts and reporting
• Manage vendor relationships, including pricing, product quality, and consistency

Financial & Reporting Support

• Process invoices and support expense tracking and approvals
• Prepare and maintain reporting for labor, inventory, and cost of goods
• Partner with Accounting to ensure accuracy and consistency across all financial processes

Payroll & Compliance

• Partner with department managers to review timecards and support payroll accuracy
• Maintain compliance tracking, certifications, and team member records

Systems & Process Improvement

• Support department managers in building, organizing, and maintaining standard operating procedures
• Ensure accuracy and consistency across menus, POS systems, and operational tools
• Identify inefficiencies and implement process improvements to streamline operations

Restaurant Support

• Coordinate behind-the-scenes details that directly impact the member experience
• Maintain and update menu items and button configuration within the POS system
• Develop and distribute reporting to support menu changes, staffing plans, and operational decision-making

Catering & Event Support

• Participate in weekly sheet meetings and distribute clear, timely daily event updates
• Coordinate linen orders, inventory, and accurate invoices
• Manage event billing, ensuring accuracy, completeness, and timely processing
• Create and maintain buffet cards and other supporting event materials

What success looks like:

• Our hospitality leaders spend more time on the floor and less time behind a desk
• Systems are organized, accurate, and easy to use
• Inventory, payroll, and reporting are consistent and reliable
• Communication across departments is clear and proactive
• The department operates with less friction and fewer last-minute issues

You’re a Good Fit If You

Experience

• Bring 3+ years of experience in hospitality, food & beverage, or administrative operations
• Demonstrate strong proficiency in systems, reporting, and organization tools
• Have experience with POS systems, payroll platforms, or inventory systems (a plus)

Attributes

• Stay highly organized and pay attention to the details that others might miss
• Take initiative and look for solutions rather than waiting to be told what to do
• Can manage multiple priorities at once without losing focus or follow-through
• Communicate clearly and help connect people, information, and next steps
• Think in systems and look for ways to improve how work gets done
• Put the team first and measure your success by the success of others

Schedule

• Primarily Monday-Friday
• Flexibility to support operations based on business needs

Salary, Benefits, and Perks

• Competitive salary of $60,000–$65,000
• Medical, Dental, Vision, and Life Insurance
• Short-term and Long-term Disability Insurance
• 401(k) Plan with 6% Match
• Paid Time Off (PTO)
• Free on-site parking
• Closed on Thanksgiving, Christmas Eve, Christmas Day, and New Year's Day
• Annual holiday bonus
• Complimentary meals and beverages daily
• Golf Course, pool, and racquet sports access on select Mondays
• Team member appreciation and recognition events and awards

Interlachen Country Club is an Equal Opportunity Employer and welcomes all applicants.