Marketing and Executive Assistant at Nick Schnyder Law Firm LLC – Atlanta, Georgia

Job Overview
We are seeking a highly capable Marketing and Executive Assistant to support the Marketing Director and Founder by owning logistics, calendar management, errands, and day-to-day execution that protects leadership focus. This role is equal parts operational, proactive, and trusted designed for someone who thinks ahead, moves fast, and brings order to complexity. The purpose of this role is to professionally and proactively remove distractions. This person must possess a personality of respectfully challenging the Founder and Marketing Director to maintain and be prepared for the tasks that are most lucrative.

This is not a passive administrative role. This position requires judgment, confidence, and initiative.

Key Responsibilities
Executive Support and Calendar Management
Own and actively manage the Marketing Director’s and Founder’s calendar
Schedule, reschedule, and prioritize meetings, calls, focus blocks, and travel buffers
Anticipate conflicts, overbooking, and burnout then proactively propose solutions
Protect deep work, family time, and recovery blocks
Prepare meeting context, agendas, and follow-ups
You are expected to challenge the calendar, not simply maintain it.
A calendar run down for the week and month with each the Founder and Director separately to help them prepare, anticipate, and ask questions of the EA.

Errands and Logistics (End-to-End Ownership)
Run personal and professional errands including:
Dry cleaning drop-off and pickup
Package shipping, returns, and pickups
Office supply runs, print jobs, swag, and event materials
Track timelines, receipts, and confirmations
Batch errands efficiently and independently
Shopping for various errands or outsourcing to more cost-efficient options for shopping, pickups, light cleanup, and errands
Light personal appointment setting for haircuts, medical appointments, and more.

Communication and Follow-Through
Track outstanding action items, approvals, and deadlines. Communicate with text and email reminders and preparation instructions or research on a daily and weekly basis
Send reminders, confirmations, and follow-ups on behalf of the Director
Coordinate with internal team members and external partners
Ensure nothing falls through the cracks

Weekly and Ongoing Support
Assist with weekly planning and workload review
Flag heavy weeks, conflicts, and opportunities to delegate
Maintain organized lists of vendors, contacts, and recurring needs
Continuously identify ways to streamline systems and reduce friction

Authority and Expectations
You are empowered to:
Manage and move calendar items within established priorities
Complete errands and logistics without micromanagement
Ask clarifying questions and push back when schedules or expectations are unrealistic
You are expected to:
Anticipate needs
Communicate clearly and confidently
Operate with discretion and professionalism
Take full ownership of tasks once assigned from start to finish
Remove distractions
Serve as a gatekeeper to Director of Marketing and the Founder

Ideal Candidate Profile
Highly organized, detail-oriented, and proactive
Comfortable running errands and being mobile during the workday
Strong communicator who can confidently manage up
Excellent time management and prioritization skills
Trustworthy, reliable, and calm under pressure

Qualifications
Reliable vehicle
Live within 10-mile radius of 30305
Weekend and evening availability (not as common but on occasion)
Reliable phone/communication tool
3 years of experience or more in an EA role and/or managing and communicating with external vendors, companies, organizers, cleaners, stylists, managers
3 references from past employers
Comprehensive resume including only relevant information to what is described in this description and contact information and description of the references including and not limited to: Name, title, years known, relationship, email address, company name, phone number
Any education experience disclosed but education level not required (any courses are relevant as well, not limited to colleges and universities)
Any certifications disclosed but certifications not required

Benefits
401(k) with employer match
Health, dental, and vision insurance
Paid time off
Paid holidays

***All candidates will be subject to a background check to be considered for employment.