Purchasing Coordinator at Food Provisions LLC – Key Biscayne, Florida

Job Title: Purchasing Coordinator

Compensation: Hourly / Paid weekly
Reports To: Purchasing Director

Benefits package: Health insurance coverage, daily meals, weekly remuneration, a 401(k)-retirement plan, store discounts among other benefits.

Job Summary:

The Purchasing Coordinator plays a key role in ensuring the smooth operation of our gourmet market by handling purchasing activities, coordinating with vendors, and supporting administrative tasks in the office. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Process purchase orders and ensure timely approvals.
• Source, compare, and negotiate with vendors for best pricing and quality.
• Monitor inventory levels and coordinate with store managers to identify purchasing needs.
• Maintain accurate purchasing and vendor records in the system.
• Assist with invoice reconciliation and resolving discrepancies with Accounts Payable.
• Support the office team with administrative tasks (filing, scheduling, document preparation).
• Communicate with suppliers to track deliveries and resolve order issues.
• Prepare purchasing reports and updates for management.

Qualifications

• Previous experience in purchasing, procurement, or office administration (preferred but not required).
• Strong communication and negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and willingness to learn internal systems.
• Attention to detail, accuracy, and organizational skills.
• Ability to multitask and prioritize in a busy environment.
• Bilingual (English/Spanish) a plus.

Schedule:

Your standard work schedule will be five days per week, with two days off scheduled based on operational needs. Flexibility is required, as you may occasionally be asked to work on holidays or additional days to support special events.

The Company identifies as an Equal Opportunity Employer. All applicants are considered for all positions with no regard to color, race, national origin, religion, non-job-related disability, Vietnam era, disabled veteran status, sexual orientation, age or sex, or marital status.