ELC Administrative Assistant at TEMPLE BETH-EL OF BOCA RATON – Boca Raton, Florida

Are you highly organized, detail-oriented, and passionate about supporting early childhood education? The Early Learning Center at Temple Beth El is seeking a warm, dependable, and proactive Administrative Assistant to support the daily operations of our preschool.

This role is perfect for someone who thrives in a fast-paced environment, enjoys working with families and young children, and takes pride in keeping systems running smoothly behind the scenes. You’ll play a vital role in supporting staff, coordinating programs, managing enrollment, and ensuring our school community feels welcoming and well-organized.

Availability for occasional evenings and weekends is required to support special events, Tot Shabbats, and staff meetings.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES include the following:

• Staff the reception desk as needed, including breaks and late afternoons
• Manage student registration and enrollment: process applications, collect required forms, and follow up with families
• Maintain student files and incident report
• Create and update classroom rosters for staff and room parents
• Maintain calendars for the Director and Assistant Director, scheduling meetings, events, and appointments
• Support preschool programs and systems:
• Assist with attendance uploads, class lists, assessments, and VPK reimbursement submission
• Process vendor invoices and track expenditures
• Support petty cash, reimbursements, credit card reconciliation, and teacher budget tracking
• Create printable calendars for program planning
• Prepare and update PreK graduation materials annually, including diplomas, tickets, and programs
• Assist with other duties as assigned by the Director

KNOWLEDGE, SKILLS, ABILITIES

• Excellent organizational and multitasking skills, with the ability to manage competing priorities
• Strong interpersonal skills and a friendly, professional demeanor when interacting with staff, families, and visitors
• Detail-oriented with strong recordkeeping and data entry skills
• Proficiency with standard office software (Microsoft Office, Google Workspace) and ability to learn new systems quickly
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexible, dependable, and able to work occasional nights and weekends to support special events and meetings

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required; associate’s degree or higher in education, administration, or related field preferred
• Previous experience in an educational or preschool environment strongly preferred

LEGAL & COMPLIANCE REQUIREMENTS

This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse.

Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.com

Employment is contingent upon successful Clearinghouse clearance.

Must successfully pass a pre-employment drug screening.

In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.