HIM Tech at Coalinga Regional Medical Center – Coalinga, California

POSITION TITLE: HIM Tech

DEPARTMENT: Health Information Management

EMPLOYEE REPORTS TO: HIM Director

SUPERVISES: N/A

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: Full-time, Part-Time, Per Diem

DESCRIPTION OF POSITION

This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

POPULATION SERVED

The position involves no direct patient care for a population of patients ages 18 and

older. Age specific experience and/or special training and/or expertise are not required.

POSITION SUMMARY

The HIM Tech is responsible for assisting the director by pulling, copying/scanning,

filing, assembling and retrieving patient records. Responds to releases for medical

information including phone and written requests. Completes incoming correspondence

requests for medical record information according to Federal/State law and hospitals

policies and procedures and all other jobs as assigned by the HIM Director.

DUTIES AND RESPONSIBILITIES

• Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.
• Knowledge and ability to process requests for health/administrative information presented in person, by mail, fax, telephone, or E-mail.
• Responsible for pulling and retrieving medical records for other indirect patient care activities, i.e., research, quality management, utilization reviews, etc.
• Assists in the audits of medical records including admission and discharge audits and/or audits as assigned by the HIM Director.
• May perform additional administrative duties and other duties as assigned by supervisor.

POSITION QUALIFICATIONS

Good interpersonal skills are very important, must be mature, professional, and responsible. Must be organized and pay attention to detail.

DEMANDS AND CHARACTERISTICS OF WORK, EQUIPMENT USAGE, AND WORK

ENVIRONMENT

PERCENTAGE OF WORK TIME 1-33% 34-66% 67-100%

• Standing/Walking -34-66%
• Sitting -34-66%
• Twisting -34-66%
• Lifting/Carrying -34-66%
• Pushing/Pulling -34-66%
• Climbing (Ascending/descending) -1-33%
• Bending/Stooping -34-66%
• Using arm muscles frequently or for extended periods -34-66%
• Using leg muscles frequently or for extended periods -34-66%
• Using back muscles frequently or for extended periods -34-66%

LIFTING REQUIREMENTS

• 2-10 Pounds -34-66%
• 11-20 Pounds -34-66%
• 21-30 Pounds -1-33%
• 31-40 Pounds -1-33%
• 41-50 Pounds -1-33%
• 51 Pounds or More -1-33%

WORKING ENVIRONMENT

• Working in hot, cold, wet surroundings -67-100%
• Working outdoors -34-66%
• Working with or near chemicals -1-33%
• Working near radiation sources -1-33%
• Potential exposure to communicable diseases -1-33%
• Working with hazardous waste materials -1-33%
• Utilizing essential upgraded or adaptive equipment as industry standards require -1-33%
• Using hand tools -1-33%
• Potential for cuts and bruises -1-33%
• Driving company or personal vehicle -1-33%

EXCHANGE OF IDEAS

• Ability to express or exchange ideas -67-100%
• Ability to understand communication of others with or without adaptive devices -67-100%
• Ability to perform secondary level math -67-100%
• Ability to read at a secondary level -67-100%

WORKPLACE BEHAVIORS

I. RESULTS ORIENTATION – Meets current objectives and positions the

organization for future growth. Completes daily tasks and assignments and

processes large volumes of work associated with the operation of the

department.

II. SOCIAL SENSITIVITY - Builds positive relationships based on respect for

others. Demonstrates a helpful, positive attitude. Maintains effective

communication with pees, medical staff, patients, visitors, and families.

III. QUALITY OUTCOMES – Meets and exceeds expectations of internal and

external customers. All organizational and departmental standards regarding

quality of performance are met. Demonstrates a strong commitment to

confidentiality. Participates in quality improvement programs as directed.

IV. SAFE WORKING ENVIRONMENT – Demonstrates an awareness of and adherence to safety and legal requirements established at the facility with an emphasis on maintaining a safe environment for all persons working in the facility.

• Accident/Injury Reporting – Reports any accidents, injuries, and unsafe equipment and conditions to supervisor by the end of the shift and reports any pre-existing conditions as identified by the ADA.
• Unsafe Conditions – Immediately reports and corrects, if possible, unsafe conditions or equipment.
• Workplace Standards – Compiles with relevant regulations, standards and policies governing safe workplace environment (OSHA, Accreditation, etc.)
• Safety Techniques – Maintains current knowledge of all aspects of the facility’s safety program by attending safety-related training as mandated upon hire and thereafter as required by facility.
• Modified Work – Accepts modified work assignments after receiving the physician’s release to return to work following an accident/ injury.
• Follows Prescribed/Recommended Treatment – Follows the prescribed/recommended treatment given by treating physician(s) after an accident/injury.

V. EDUCATION – Participates in required inservice and educational programs on

an ongoing basis.

VI. ATTENDANCE AND PUNCTUALITY – Follows all facility guidelines outlining

standards of attendance and punctuality. Responsible for reporting to and

completing work at assigned times.

UNIVERSAL PRECAUTIONS

Universal precautions will be observed in order to prevent contact with blood or other

potentially infectious materials. Under circumstances in which differentiation between

body fluid types is difficult or impossible, all body fluids shall be considered potentially

infectious materials. All blood or other potentially infectious materials will be considered

infectious regardless of the status. The category shown below is designed to

communicate the risk of exposure for this particular position.

Category III

Tasks of employment involve no contact with moist body substance, non-intact skin

or mucous membranes.