Actuarial Operations Associate at Aspida Financial Services LLC – Durham, North Carolina

Company Description:

Aspida is a tech-driven, nimble insurance carrier. Backed by Ares Management Corporation, a leading global alternative asset manager, we offer simple and secure retirement solutions and annuity products with speed and precision. More than that, we’re in the business of protecting dreams; those of our partners, our producers, and especially our clients. Our suite of products, available through our elegant and intuitive digital platform, focuses on secure, stable retirement solutions with attractive features and downside protection. A subsidiary of Ares Management Corporation (NYSE: ARES) acts as the dedicated investment manager, capital solutions and corporate development partner to Aspida. For more information, please visit www.aspida.com or follow them on LinkedIn.

Who We Are:

Sometimes, a group of people come together and create something amazing. They don’t let egos get in the way. They don’t settle for the status quo, and they don’t complain when things get tough. Instead, they see a common vision for the future and each person makes an unspoken commitment to building that future together. That’s the culture, the moxie, and the story of Aspida.

Our business focuses on annuities and life insurance. At first, it might not sound flashy, but that’s why we’re doing things differently than everyone else in our industry. We’re dedicated to developing data-driven tech solutions, providing amazing customer experiences, and applying an entrepreneurial spirit to everything we do. Our work ethic is built on three main tenets: Get $#!+ Done, Do It with Moxie, and Have Fun. If this sounds like the place for you, read on, and then apply at aspida.com/careers.

What We Are Looking For:

We are seeking a highly organized and detail-oriented operations professional to support the actuarial department’s day-to-day functions, executive communications, and systems administration. This individual will serve as a central coordination point across actuarial teams to ensure smooth operations, timely deliverables, and high-quality output.

The ideal candidate is proactive, structured, and comfortable working in a technical, deadline-driven environment. They take pride in producing polished executive materials, maintaining strong operational controls, and anticipating needs before they arise. This role reports to the Chief Actuary and is required to be onsite 3 days a week at our Durham, NC headquarters.

What You Will Do:

1. Presentation & Communication Support

• Prepare, edit, and format PowerPoint presentations for senior leadership meetings, assumption reviews, board updates, and departmental communications.
• Maintain consistent visual standards and quality across actuarial presentations.
• Assist in drafting summaries, talking points, and meeting materials.

2. Department Budget & Vendor Management

• Assist in developing and monitoring the actuarial department budget, including software licenses, professional development, consulting spend, and compute costs.
• Track actuals vs. budget, identify cost-saving opportunities.
• Support procurement and vendor management processes related to actuarial tools (e.g., AXIS licenses, compute resources, data tools).

3. Meeting, Training & Continuing Education Coordination

• Schedule and coordinate large cross-functional meetings, assumption review cycles, quarterly close calendars, and annual planning sessions.
• Organize and host webinars, lunch-and-learns, and continuing education sessions for the actuarial department.
• Prepare agendas, distribute materials, and document meeting minutes as needed.

4. Systems, Access & Compute Operations

• Monitor grid compute usage for AXIS and other actuarial systems; identify bottlenecks, track trends, and escalate issues proactively.
• Coordinate with IT/Infrastructure to optimize grid performance, resolve outages, and support capacity planning.
• Manage AXIS user access and key administration, including:
• issuing licenses and user keys to new hires, removing access for departing employees, maintaining accurate license and user key inventories.
• Maintain operational dashboards and workflow trackers for reporting deadlines, audit requests, and project progress.

5. Departmental Administration

• Support onboarding of new actuarial hires and interns (access setup, system walkthroughs, training coordination).
• Maintain organized documentation for processes, templates, calendars, and department standards.
• Assist leadership with ad-hoc operational tasks and continuous improvement initiatives.

What We Provide:

• Salaried, DOE
• Long-Term Incentive Plan
• Full-Time
• Full Benefits Package Available

What We Believe:

At Aspida Financial Services, LLC, we are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. As such, Aspida does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

What We Require:

• Experience in office administration, operations coordination, or executive support roles
• Strong proficiency in PowerPoint and Excel (including building clear, professional slides).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Preferred

• Exposure to actuarial, finance, or insurance environments.
• Experience with budgeting, reporting, or operational coordination.
• Familiarity with compute grids, cloud infrastructure, or technical systems administration.
• Experience organizing large recurring meetings or executive-level presentations.