Remote Administrative Assistant / Executive Assistant / Document Controller (US-Only) at Williams Executive Search, Inc. – St. Louis Park, Minnesota

We are seeking a proactive and detail-oriented Remote Administrative Assistant/Executive Assistant/Document Controller based in the US to support our team with administrative tasks, executive support, and document management. In this remote role, you will coordinate schedules, manage confidential documents, assist with communication, and ensure smooth administrative operations.

• Administrative Assistance

  • Manage calendars, appointments, and virtual meetings.
  • Handle emails, correspondence, and phone inquiries professionally and efficiently.
  • Prepare reports, presentations, and administrative documents as required.

• Executive Support

  • Provide high-level administrative support to executives, including scheduling, travel arrangements, and expense reporting.
  • Act as liaison between executives, internal teams, and external stakeholders.
  • Assist in managing communication and priorities effectively.

• Document Control

  • Maintain, organize, and control all company documents electronically.
  • Ensure accurate version control, document distribution, and archival.
  • Maintain confidentiality and security of sensitive documents.

• Must be located in the US with authorization to work legally.
• Proven experience as an Administrative Assistant, Executive Assistant, Document Controller, or a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Suite, and familiarity with document management software (e.g., SharePoint, Dropbox).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail, discretion, and professionalism handling confidential information.
• Reliable high-speed internet connection and a quiet, distraction-free workspace.

• Competitive salary commensurate with experience.
• Fully remote and flexible working environment.
• Opportunities for growth and professional development.
• Supportive team atmosphere.

If you are organized, professional, and thrive in a remote work environment, we invite you to apply and become a valued member of our administrative team!