Administrative Coordinator, School of Nursing at RWJBarnabas Health – Elizabeth, New Jersey

Job Overview:

The main responsibility of this position is to ensure that nursing students comply with all clinical requirements before the student is allowed to register for a clinical nursing course. It involves communicating with students, faculty, and the clinical staff of the facilities to meet the clinical requirements. This position also ensures that faculty documents are available as required by the NJ Board of Nursing and the school’s accreditor.

Qualifications:

Required:

• Minimum of an associate degree, Bachelor’s degree preferred
• Proficient in in the use Microsoft suite, especially Excel and Word
• Office organizational experience
• Consumer service, preferably in an academic setting
• Ability to work with a team

Scheduling Requirements:

• Shift- 9:00 am-5:00pm
• Monday- Friday
• Full Time

Essential Functions:

• Reviews all clinical requirements of students accepted to re-enter the program at any point (course). There are approximately 100 re-entry students accepted into the program every semester
• Prepares a spreadsheet with each student’s report and informs TSON administration the status of compliance one month before the students’ registration dates
• Submits the names of students who have cleared all clinical requirements to the Dean before registration dates
• Notifies students whose documents are expiring
• Follows up with students by email regarding requirements that need completion
• Answers students’ questions related to clinical requirements
• Ensures that students applying to re-enter the nursing courses have completed/updated their requirements prior to registration
• Meets with each nursing class to inform/update students with clinical requirements
• Completes and transmits students and faculty forms required by affiliated agencies before student clinical experience
• Attends pre- and post-clinical affiliation meetings with affiliated facilities
• Maintain a record of proceedings of such meetings.
• Assists with creating individual faculty electronic tracker upon hire
• Ensures all documents are uploaded
• Maintains a hard copy of Official Transcript in secured file
• Approves documents according to TSON guidelines
• Monitors on-going document compliance
• Communicates with faculty, required document renewals
• Generates reports as requested

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.