Human Resources Coordinator at STARC Systems Inc – Brunswick, Maine

The HR Coordinator provides essential day-to-day support to the Human Resources function while also supporting a range of office operations responsibilities. This role is ideal for a detail-oriented, people-first professional who thrives on keeping operations running smoothly across both HR and the broader office environment. The HR Coordinator is responsible for the completion of recurring, project-based, and ad hoc tasks — from recruiting and onboarding, benefits administration and employee recordkeeping to vendor coordination and office supply management. Serving as a culture ambassador, bringing energy, consistency, and intentionality to employee experience initiatives that reinforce STARC Systems' values; the HR Coordinator is an essential partner in fostering a positive workplace culture among all team members.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Provides confidential, day-to-day HR support, maintaining accurate employee records and ensuring compliance with federal, state, and local regulations
• Assists with benefits administration, ensuring documentation is processed timely and accurately
• Drafts and coordinates internal communications, including HR correspondence, announcements, and executive messaging; support calendar coordination for leadership as needed
• Coordinates recruiting and onboarding processes, including interview scheduling, offer administration, new hire orientation, and offboarding logistics
• Tracks recurring HR deadlines such as performance review cycles, required training completions, and policy acknowledgments
• Serves as a primary point of contact for employee HR inquiries, triaging issues, and escalating as appropriate
• Assists with HR projects and initiatives, including policy updates, employee engagement efforts, and compliance-related tasks
• Support the payroll process by collecting and verifying timekeeping data, flagging discrepancies, and coordinating with payroll processing as directed
• Coordinates and manages relationships with office vendors and service providers, including facilities, equipment maintenance, and supply vendors
• Oversees ordering and replenishment of office supplies, breakroom items, and general office needs
• Manage branded company swag — sourcing, ordering, maintaining inventory, and coordinating distribution
• Serves as the primary point of contact for office related building/facilities issues, coordinating repairs and maintenance requests with appropriate partners
• Supports the management of office equipment (copiers, phones, postage), coordinating service contracts and troubleshooting issues
• Maintains organized, professional common areas and ensure office presentation reflects the STARC Systems brand
• Manages incoming/outgoing mail, shipping accounts, and courier services
• Supports remote and field-based employee engagement by coordinating care packages, recognition shipments, and virtual event logistics
• Administers employee recognition programs end-to-end, including awards, milestones, and engagement initiatives in coordination with leadership and managers.
• Leads and supports employee engagement and recognition programs, including events, milestones, awards, and remote/field-based initiatives
• Supports and models STARC Systems values and mission
• Other duties as assigned, relevant to the role and in support of the needs of the company

• 2+ years of experience in an HR support, administrative, and/or office coordination role
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience, preferred
• Experience in efficiently navigating and administering HRMS platforms preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort learning new systems quickly
• Strong attention to detail with the ability to manage multiple priorities and deadlines simultaneously
• High attention to detail and organizational skills
• Ability to manage confidential information with discretion
• High degree of professional acumen, communication and interpersonal skills
• Ability to prioritize tasks and exercise sound judgment
• Ability to self-manage responsibilities appropriately while functioning efficiently in a fast paced, high growth environment

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to high. The employee must occasionally lift and/or move up to 40 pounds.