Purchasing Manager at West Side Federation for Senior and Supportive Housing – New York, New York

Purchasing Manager

Job Type: Full Time

Reports to: Chief Financial Officer

Pay Rate: TBD

FLSA: Exempt

EEO: Professionals

Revised on: 12/22/25

WSFSSH MISSION STATEMENT

The mission of WSFSSH is to provide safe, affordable, senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

JOB SUMMARY

Reporting to the CFO, the Purchasing Manager will be responsible for managing the purchasing function, ensuring timely procurement and reliable vendor performance.

Please Note: This is a full-time position required to be on-site four (4) days a week with the option to work one (1) day from home. (35 hours)

JOB DUTIES & RESPONSIBILITIES

Responsibilities include but are not limited to:

• Develop expertise in WSFSSH purchasing policy and all related regulatory requirements
• Maintain a master list of current vendors and update this list periodically
• Evaluate new vendor suitability and confirm credentials
• Promptly report potential conflict of interest to management
• Develop and execute negotiation strategies to secure favorable terms and pricing
• Serve as the point person for receipt of Purchase orders (PO) from Building Managers
• Collaborate with building managers, vendors and AP Team on purchasing matters
• Determine optimal quantity and timing of deliveries to meet operational needs
• Review POs for account coding and approval levels in compliance with policy
• Evaluate bids to ensure compliance with policy
• Obtain sign off from Contracts Manager on all Government funded purchases
• Place vendor orders, in a timely manner
• Research and recommend new Purchasing software to automate the purchasing function
• Review vendor list to bring us in compliance to mandated Minority and Women Owned Business(MWBE) requirements.

REQUIRED EDUCATION, EXPERIENCE AND CREDENTIALS

• 4-year degree in supply chain management, logistics or business administration or a combination of education and relevant experience
• Prior experience working as a Purchasing Manager (non-profit experience a plus)
• Proven experience with sourcing and vendor management software
• Strong negotiation and networking skills
• Ability to gather, interpret and analyze data
• Accuracy working with figures

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift or push up to 10 pounds at a time.
• Travel within our sites as needed.

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday through Friday from 09:00 am to 05:00 pm
35 Hours