Security Administrative Assistant in Stafford, Virginia at Claxton Logistics Services, LLC

The Security Administrative Assistant supports the security department by managing administrative functions that ensure efficient operations and compliance within a secured facility. Responsibilities include coordinating communication across departments, maintaining accurate records, and assisting with scheduling and reporting. The role also involves classified document control, and classification management. This role requires a detail-oriented professional who handles sensitive information with discretion and upholds strict confidentiality. The Security Administrative Assistant contributes to maintaining a safe and secure environment for personnel, visitors, and organizational assets.

Minimum Qualifications:

• High school diploma (BA/BS Preferred)
• Proven experience in an administrative or clerical role, preferably within a security or related environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience working in a security department or with security protocols.
• Familiarity with security management software or databases.
• Basic knowledge of compliance and regulatory requirements related to security.
• Ability to handle confidential information with integrity and professionalism.

Responsibilities:

• Manage and maintain security documentation, access logs, and compliance records.
• Assist in the preparation and distribution of security policies, procedures, and training materials.
• Monitor and respond to security-related inquiries via phone, email, or in person, ensuring timely and accurate information flow.
• Support the security team in organizing audits, inspections, and investigations by compiling necessary documentation and data.

Active T5 (Top Secret) security clearance is required.