Estimating & Project Controls Coordinator at SST Direct – Rosendale, Wisconsin

We are seeking a Construction Project Controls & Estimating Coordinator with a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States.
Position Overview
The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs).
Typical salary range: $75,000 – $95,000 depending on experience.
Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives.
Schedule: Mon-Fri 7 am-4 pm
This is a direct hire, full-time job, working out of the Rosendale, WI office.
Key Responsibilities

• Convert completed estimates into professional customer proposals and Format proposal documents using company templates
• Submit proposals to customers and Track proposal status and maintain bid logs
• Maintain the company bid pipeline tracking system
• Assist the estimator with bid documentation and organization
• When projects are awarded, the coordinator will Set up new projects in the company accounting system (Intuit Enterprise Suite)
• Create cost-coded project budgets aligned with the estimate and Enter labor budgets, equipment budgets, and material budgets
• Create and organize project files and documentation systems
• Track project budgets versus actual job performance and Maintain job cost reports and financial tracking
• Review and code vendor invoices to the appropriate job cost codes
• Ensure vendor invoices are entered accurately into Intuit Enterprise Suite
• Maintain change order logs and Prepare change order documentation
• Submit change orders for approval when required and Track approved versus pending change orders
• Maintain organized digital project files, maintain submittal logs and shop drawing records, and Prepare Requests for Information (RFIs) when required
• Collect production data from field staff including square feet of formwork installed, Tons of rebar installed, Cubic yards of concrete poured and Labor hours per production activity
• Monitor apprentice hours and ensure proper tracking for reporting purposes
• Assist with real-time job forecasting based on production data and job cost reports
• Track project progress against production targets
• Assist with post-job cost analysis

Software & Systems Used:

• Intuit Enterprise Suite (Construction Accounting)
• Microsoft Excel
• Bluebeam (PDF markup and document review)
• Dropbox or digital project file systems
• Microsoft Project or similar (construction scheduling)

Preferred Experience

• Construction industry experience
• Project coordination or estimating support experience
• Experience with construction accounting or job cost systems
• Ability to read construction drawings
• Experience with spreadsheets and accounting programs

Career Growth Opportunity
This position is designed to grow into an estimating role. The right candidate will gain experience with Construction estimating, project budgeting, Production tracking and Construction operations
If you are interested in learning more about this role, please submit your resume for immediate consideration!
Feel free to text “WI” to 321-418-6672 for faster response.
INDH