Administrative Assistant at AMBER HALL LAW – Tallahassee, Florida

Administrative Professional/Office Assistant

Are you a highly organized, motivated, and detail-oriented professional looking for an exciting opportunity? We’re on the hunt for an Outstanding Administrative Assistant to join our team!

What You’ll Be Doing:

• Vendor Communications: Maintain great relationships with our vendors and keep communications flowing smoothly.
• Accounts Payable: Manage invoices and ensure our accounts payable process is seamless.
• Document Scanning & Organization: Scan, save, and file documents in their proper place to keep everything organized and easily accessible.
• Mail & Document Handling: Oversee all mailing needs, organize documents for our team’s ease, and manage incoming and outgoing mail, including courier services.
• Answer and direct phone calls in a professional and courteous manner.
• Greet and assist clients and visitors, ensuring a positive office experience.
• Schedule and coordinate meetings, appointments, and conference calls.

Who We’re Looking For:

You’re thorough, reliable, and proactive! Exceptional communication skills are your strong suit, and you know how to keep things organized. Most importantly, you bring energy and motivation to everything you do!

If you’re ready to make an impact and grow with a dynamic team, send us your resume today! We can’t wait to meet our next team superstar!

This is a performance-based position with an opportunity to receive bonuses

Compensation- $42,000 - $52,000 annually, depending on experience, plus quarterly performance-based bonuses per year

$42,000 - $52,000 annually DOE plus bonuses

• Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
• Act as a point of contact for complaints or questions from customers and respond in a timely manner
• Inform team members regularly about the status of projects and any setbacks or achievements
• Connect with our customer base and raise brand visibility by coordinating community events
• Improve skill sets through employee development programs

Administrative Support:

• Answer and direct phone calls in a professional and courteous manner.
• Greet and assist clients and visitors, ensuring a positive office experience.
• Manage incoming and outgoing mail, including courier services.
• Schedule and coordinate meetings, appointments, and conference calls.
• Utilize Case Management Software to keep track of administrative duties.

Bookkeeping:

• Handle accounts payable and receivable using QuickBooks.
• Assist with billing, invoicing, and basic financial record-keeping.

• History of being deadline-driven and extremely organized
• Associate's degree preferred but not required to apply
• Customer service, bookkeeping, or administrative experience is preferred
• Enjoys talking with customers and can communicate through verbal and written channels
• Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues

• Associate's or Bachelor's Degree Required.

AMBER HALL LAW is a powerhouse personal injury firm driven by a passion for justice and client care! We’re all about making a real impact, helping clients get the care and compensation they deserve with dedication and tenacity. Our team thrives in a high-energy, positive environment that’s all about growth, teamwork, and winning for clients. Here, success isn’t just a goal – it’s the standard. Join us and be part of a dynamic team making a difference every day!