Fleet Operations Coordinator at LONG Building Technologies – Littleton, Colorado

LONG Building Technologies

LONG Building Technologies, Inc. is an Equal Opportunity Employer.
Fleet Operations Coordinator

Location: Littleton, CO, United States
Category: Project Management

Description

Position Purpose

The Fleet Operations Coordinator serves as the administrative and clerical authority for the Building Automation Division's vehicle fleet. This role is responsible for coordinating day-to-day fleet administration, maintaining compliance documentation, overseeing records management, and supporting leadership through reporting, analysis, and process improvement. The position emphasizes organization, documentation, vendor coordination, and administrative oversight rather than hands-on mechanical work. Fleet-related decisions and improvements are made collaboratively with leadership.

Pay Range: $28.00 - $40.00 per hour, plus potential profit share.

Benefits

Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/ Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.

Essential Duties and Responsibilities

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:

• Coordinate and schedule preventive maintenance and vehicle repairs with approved vendors; track progress and completion.
• Maintain comprehensive and accurate fleet records, including registrations, inspections, warranties, insurance, service history, and compliance documentation.
• Monitor and track fleet metrics such as mileage, fuel usage, utilization, downtime, and maintenance activity using spreadsheets, databases, and reporting tools.
• Ensure fleet documentation complies with internal policy requirements.
• Administer fleet policies and procedures, including vehicle use and driver requirement standards.
• Serve as the primary administrative point of contact for drivers, managers, and internal departments regarding fleet-related inquiries.
• Coordinate vehicle branding, and deployment, including documentation and approval workflows.
• Track and prepare lifecycle summaries to support replacement and budgeting decisions.
• Review, reconcile, and process invoices related to fleet services, repairs, fuel usage, and vendor contracts.
• Monitor fleet budgets and expenditures; identify trends, variances, and cost-saving opportunities.
• Work with Safety Department on safety initiatives by coordinating training records, certifications, and compliance documentation.
• Maintain relationships with external vendors, including repair shops, fuel providers, ensuring proper documentation and service records are maintained.
• Prepare routine reports for leadership summarizing fleet performance, compliance status, costs, and operational trends.
• Recommend administrative process improvements to increase efficiency, accuracy, and compliance across fleet operations.
• Other duties as assigned.

Qualifications

• 3-5+ years of experience in fleet administration, operations support, facilities administration, or equivalent combination of education and experience.
• Strong working knowledge of fleet documentation, regulatory compliance requirements, and administrative best practices.
• Proven ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent customer service skills, with the ability to maintain professionalism and a positive attitude under pressure.
• Effective communication skills, both verbal and written, for engaging with customers and internal teams.

Preferred Qualifications

• Experience supporting fleet, facilities, or operations functions in a corporate or construction-related environment.
• Advanced proficiency in Excel or other reporting and tracking tools.
• No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

Physical Requirements

• This position may require lifting to 50 lbs. from floor to countertop and countertop to floor.
• This position may require climbing ladders and the ability to function at heights.

Environment

• Inside and outside work environment

Hazards

• General construction worksite hazards
• Working in inclement weather conditions

Competencies

To perform this position successfully, an individual must display the following qualities.

• LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture.

LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.

At LONG Building Technologies, we don't just accept differences - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.