National Inventory Operations Manager at Tarrytown Expocare LLC – Austin, Texas

Position Summary:

The National Inventory Operations Manager oversees a team of approximately 10 Inventory Purchasing Analysts across multiple pharmacy locations. This leader ensures consistent execution of inventory processes, drives operational excellence, implements scalable improvements, and serves as a critical bandwidth adder for both purchasing leadership and on-site pharmacy operations.

Great New Career Opportunity in Long-Term Care Pharmacy!

Now Hiring – National Inventory Operations Manager

Hours: Monday-Friday, standard business hours

Location: Must be located near any of our facilities

Tarrytown Expocare Pharmacy – We are a long-term care pharmacy that provides specialized care for individuals with intellectual and developmental disabilities throughout the United States. We originated as part of an independent retail pharmacy, Tarrytown Pharmacy, which has been serving the local community since 1941. Through our dedication to provide excellence to our customers, we have grown from a small independent pharmacy to a multi-state long-term care pharmacy solution. If you are hardworking, dedicated and looking for a change in your career, we may have an opportunity for you!

We are proud to offer:

• Competitive compensation
• Comprehensive healthcare benefits
• 401(k) retirement plan with company match
• Paid time off
• Paid Holidays
• No nights or weekends!
• An awesome work environment
• Opportunities to advance and grow your career
• And More!

Key Responsibilities:

Team Leadership & Development

• Lead, coach, and mentor a nationwide team of Inventory Purchasing Analysts.
• Conduct monthly team meetings focused on KPI reviews, and training initiatives.
• Build development plans and maintain skill consistency across all locations.
• Serve as the primary performance manager for productivity and quality.

Operational Excellence & Standardization

• Develop, refine, and enforce national SOPs for inventory management, replenishment, formulary maintenance, recall processing, and cycle counts.
• Standardize workflows across all sites to ensure consistency in process and documentation.
• Implement audit routines to validate compliance with DEA, state board, and internal requirements.

Process Improvement

• Identify inefficiencies, root causes of recurring issues, and opportunities for automation or simplification.
• Lead cross-functional projects with fulfillment, purchasing, compliance, and IT.
• Own optimization initiatives such as improved forecasting, reduced shrink, reduced out-of-stocks, improved Kanban methodology, and formulary cleanup.
• Drive measurable improvements to cycle count accuracy and physical inventory readiness.

Operational Support & Bandwidth Expansion

• Serve as escalation point for all inventory-related issues.
• Remove blockers for analysts quickly and decisively.
• Support the Senior Director of Purchasing during RFPs, vendor negotiations, and strategic projects by absorbing tactical follow-up and prep work.
• Coordinate cross-site resource sharing to support vacations, surges, or coverage gaps.

Performance Metrics & Analytics

• Track and report key KPIs weekly and monthly, including out-of-stock rate, turns & days on hand, shrink, reconciliation accuracy, fulfillment delays, and cycle count accuracy.
• Hold analysts accountable for KPI performance and corrective actions.

Cross Department Collaboration

• Partner closely with PICs, fulfillment leaders, dailies team leads, cycle fill team leads, compliance, finance, and IT.
• Ensure inventory processes align with corporate strategy, pharmacy operations, and patient care needs.

Physical Inventory & Readiness

• Partner with Sr Director on oversight of bi-annual physical inventory planning, execution, and reconciliation.
• Ensure consistent methodology and post-inventory action plans across all locations.
• Travel to train and assist with physical inventories as needed.

Required Skills/Abilities:

• 3–5+ years of experience in pharmacy inventory, supply chain, or purchasing.
• Must be willing to travel 30-40% of the month.
• Must be located near any of our brick-and-mortar locations (Austin, TX; Wichita, KS; Lawrence, KS; Minnetonka, MN; New Orleans, LA; Tampa, FL; Grovetown, GA; Lexington, SC; Rocky Hill, CT; Walpole, MA; Boothwyn, PA; Riverside, CA)
• Prior experience leading teams strongly preferred.
• Strong knowledge of LTC pharmacy operations and regulations.
• Analytical mindset with comfort in spreadsheets and reporting tools.
• Excellent communication, change management, and coaching ability.
• High ownership mindset and comfort with remote leadership.

Tarrytown Expocare is an equal opportunity employer and values diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.