Accounts Payable & Accounts Receivable Coordi at Waseyabek Development Company – Holland, Michigan

Accounts Payable & Accounts Receivable Coordinator

POSITION SUMMARY

The Accounts Payable & Accounts Receivable Coordinator role is critical in managing financial transactions, ensuring accuracy in billing, and maintaining strong vendor and customer relationships. The ideal candidate will have experience in accounting processes and thrive in a fast-paced environment.

ESSENTIAL FUNCTIONS

• Accounts Payable (AP):

  • Process vendor invoices accurately and timely.

  • Verify and reconcile purchase orders, delivery receipts, and invoices.

  • Prepare payments (checks, ACH, wire transfers) for execution by Controller

  • Maintain vendor records and resolve discrepancies promptly.

  • Ensure compliance with company policies and accounting standards.

  • Prepare monthly Michigan Sales & Use Tax Reports

• Accounts Receivable (AR):

  • Generate and send customer invoices based on the services provided.

  • Monitor and follow up on outstanding payments to ensure timely collection.

  • Apply payments to customer accounts and reconcile discrepancies.

  • Prepare aging reports and assist with credit management.

• Maintain accurate records and documentation for audits.

• Collaborate with operations and dispatch teams to resolve billing issues.

• Support the President, Controller, & CFO with ad-hoc projects as needed.

MINIMUM QUALIFICATIONS

• 2+ years of experience in AP/AR or general accounting preferred.

• Proficiency in accounting software (e.g., ADP, Sage50).

• Strong knowledge of MS Excel and other Microsoft Office tools.

PREFERRED QUALIFICATIONS

• Excellent attention to detail and organizational skills.

• Ability to work independently and meet deadlines in a fast-paced environment.

• Ability to multi-task and enter data accurately.

• Strong analytical & problem solving skills.

• Proven track record of punctuality & reliability

• High level of integrity and adherence to best practices of confidentiality.

• Familiarity with transportation industry billing practices.

COMMUNICATION

• Effectively and regularly communicate with the organizational staff across multiple departments

• Support organizational values, principles, vision, and mission

PHYSICAL REQUIREMENTS

• Lift up to 50lbs occasionally

• Stand/walk/sit for up to 8 hours per day

• Bend and Twist occasionally

• Reach/work above shoulders occasionally

• Fine manipulations frequently

• Gross manipulation occasionally

• Push/pull occasionally

PAY RATE & SCHEDULE

$23-25/hour

1st shift, 8am-5pm

Monday, Tuesday, Wednesday, Thursday, and Friday

WORK ENVIRONMENT

Typical Office Environment

TRAVEL

This position may require infrequent travel outside of the designated location

POSITION TYPE

This is a full-time non-exempt position

RELOCATION

Relocation expenses are not provided, and must be able to commute to our Holland, Michigan location on a regularly scheduled basis.

HIRING PREFERENCE

The company is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.