Executive Assistant at Smarty, LLC – Orem, Utah

About Smarty

Since its founding in 2011, Smarty has become a recognized industry leader in address data intelligence (exciting, we know). We provide enterprise-grade SaaS solutions worldwide for address validation, geocoding, and data enrichment.

Our culture is all about creating, building, helping, and collaborating with energy and excitement. We want to enjoy our time together by being outward toward others, making appropriate efforts to master our respective crafts, and doing lots of fun things together.

If you’re the kind of person who color-codes your calendar, triple-checks travel itineraries like it’s a competitive sport, and somehow keeps ten plates spinning without breaking a sweat: this might be your moment. We’re looking for an Executive Assistant to join our team in Orem, UT (84058), working in-office Monday through Friday, 9–5.

Who we are

Every business depends on accurate addresses, but location data can be frustrating, complicated, and full of gaps. That’s where we come in. Our products help companies validate, verify, and simplify address information so they can deliver great experiences to their customers. We’re a self-funded, profitable, and growing company that takes our work seriously, but not ourselves. For four consecutive years, we’ve been recognized by the Salt Lake Tribune as a Top Workplace, and we’re committed to building a culture that values people just as much as performance.

This is a full-time, onsite role based in Orem, UT.

What you’ll do:

Travel and Event Coordination

• Own end-to-end travel logistics for company team members attending trade shows, conferences, and training
• Plan and execute company events and team outings, including venue, catering, vendors, and communications
• Track travel and event spend and manage vendor relationships to resolve issues in real time
• Maintain shared company calendars, ensuring accuracy and visibility across key organizational events, deadlines, and milestones

HR Administrative Support

• Coordinate employee training programs and support recruiting logistics including interview scheduling and candidate communications
• Serve as a point of contact for routine HR inquiries, escalating to the appropriate team member as needed
• Maintain records and files in accordance with confidentiality standards
• Support new hire onboarding and orientation, helping team members feel informed, welcomed, and set up for success
• Manage company swag ordering end-to-end

Executive Support

• Manage calendars and scheduling for one senior leader
• Draft communications, prepare materials, and handle sensitive information with discretion

Who you are:

• 3+ years of experience in an Executive Assistant, Operations Coordinator, or similar multifaceted administrative role
• Proven experience managing complex travel logistics and/or coordinating events from start to finish
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping the ball
• Strong written and verbal communication skills
• High level of professionalism and discretion; able to handle sensitive information appropriately
• Self-starter mindset with the ability to identify needs and take action without constant direction
• Experience in HR is a bonus, but not required

What we’ll do for you

Compensation, Benefits and Perks:

A bulleted list doesn't really convey how cool it is to work here. And let's be honest: these sound super generic, but we promise you will be pleasantly surprised.

• Excellent compensation (DOE)
• 100% paid health, dental and basic life insurance premiums (includes family coverage)
• Long term disability insurance
• Generous paid time off that increases with tenure
• 401(k) retirement plan with matching
• Employee Assistance Program
• Ongoing training for professional and career development
• Great workplace and the tools to accomplish your work
• Fully stocked kitchen with unlimited drinks and snacks
• Team building lunches and activities
• In-office chiropractic services
• Many other perks, including company retreats and trips to exciting locations

To apply:

Sounds too good to be true? Apply and find out for yourself.

• For more information about the company, please visit us at www.smarty.com.

We are an Equal Opportunity Employer and we require all candidates (that receive and accept employment offers) to complete a background check.