Office Manager at Air – New York, New York

Air is the AI-powered Creative Ops System for creative teams. Our product automates the mindless tasks that creatives and marketers do every day to manage content and unlocks creativity through image recognition, automated versioning, and approval workflows. We launched in March 2021 and have raised +$70m from world-class venture capital groups including Avenir, Tiger Global, Headline Ventures, Lerer Hippeau, WndrCo, and Slack Ventures.
This role is fully office aligned, and requires in-office attendance 5 days/week in New York.
The Role
Air is looking for a motivated Office Manager to support the day-to-day operations of our office and help create an exceptional in-person experience for our rapidly growing team. This role is ideal for someone who’s excited to learn, take ownership, and be deeply involved in the rhythm of a fast-growing startup. You’ll help keep the office running smoothly while partnering with our Marketing team to support onsite events and in-office moments that bring Air’s brand to life.This is a hands-on role for a problem solver: someone who’s hungry, organized, anticipates needs, and is excited to grow and build from the ground up—someone who takes pride in being the person who makes things happen.
Core Responsibilities
Support day-to-day office operations

• Help manage the daily flow of the office, keeping the space organized, stocked, and running smoothly.
• Handle office supplies, snacks, and vendor coordination.
• Be a first point of contact for employees, escalating when needed.
• Support office logistics for new hires, including desk setup and first-day readiness.

Support onsite marketing and company events

• Assist the Marketing team with onsite and in-office events, including setup, breakdown, and day-of support.
• Help coordinate vendors, catering, and materials for events hosted in the office.
• Be an extra set of hands during events to ensure everything runs smoothly.
• Support post-event wrap-up and organization.
• Track and manage event inventory + back stock

Help create a great in-office experience

• Maintain a welcoming, well-organized office environment that reflects Air’s culture.
• Work with the Operations and People teams to ensure visitors, employees, and stakeholders feel comfortable in our space.
• Quickly action on tasks and projects that help ensure the office feels clean, functional, and ready for the team each day.
• Bring ideas for improvements that make the office more enjoyable over time.

Requirements

• Experience: 1-3 years of experience — we want to find the person that is excited to curate our space to align with our culture. Previous experience in a similar role is helpful, but we aren’t overly prescriptive.
• Scrappy by Default: You don’t need perfect instructions or tons of resources to get started and execute. You’re a problem solver by nature and you are open to thinking outside the box.
• Hungry & Curious: You want to learn everything: how the office runs, how events come together, how teams work, and how to execute the best office experience possible. You are extremely organized and know how to put together a plan to make things happen.
• All-In Teammate: You show up, help where needed, say the hard thing when required, and care deeply about the team winning together.

How We Work at Air

• Act like a driver: Take initiative and ownership without waiting to be told.
• Work in public: Share ideas openly, get feedback early, and collaborate across teams.
• Play to win: Aim high and bring creativity, adaptability, and focus to your work.
• Say the hard thing: Give and receive feedback with clarity and respect.
• Disagree and commit: Debate honestly, then align quickly to move forward together.

Benefits
Why Air?

• Growth and Impact: Join a rapidly scaling company with a mission to transform the creative ops space. Your work will have a direct, tangible impact on our ARR growth.
• Comprehensive Benefits: We offer competitive medical, dental, and vision insurance, along with dependent coverage. You’ll also enjoy a generous work-from-home stipend, professional development reimbursement, and unlimited vacation days.
• Commitment to Diversity: We believe in the power of diverse perspectives and strive to create an inclusive culture that welcomes individuals from all backgrounds and experiences.
• Competitive Compensation: The compensation range for this role is USD $62,000-$85,000 + equity, commensurate with experience.

At Air, we’re committed to building a world-class team and helping every individual reach their full potential. If you're passionate about solving big problems and growing with an innovative company, we’d love to meet you!